Medecins Sans Frontieres NGO Association Coordination Officer Jobs in Kenya

Medecins Sans Frontieres NGO Association Coordination Officer Jobs in Kenya


Purpose/Objective of the position

  • The Association Coordination Officer is responsible for all association matters and works closely with the MSF EAA/EAS board to encourage leadership and cultivate a strong, vibrant and well-informed membership, the membership and other MSF associations.

  • To achieve the purpose of MSF East Africa Association, the Association Coordination Officer will be the link between the EAA membership, the Board, NBO/EAS executive and MSF operations within the Eastern Africa region, other MSF Associations and the MSF movement.

  • The Association Coordinator also has a coordinating role to encourage and work with the MSF NBO/EAS Management Team (MT) to leverage abilities, experience, knowledge and ideas of members and volunteers.

    Reporting Lines

  • The MSF EAA Association Coordinator reports functionally to the President of MSF EAA and is hierarchically under the EAA board.

  • For administrative and office related issues the EAA Association Coordinator works closely with the executive office/arm in Nairobi (HR, Finance Communications/other), guided by the MoU between the NBO and EAA.

    Key Tasks

    Associative Activities

  • Regional Associative Activities and Associative Focal Persons Network

  • Develop, review and ensure implementation of the EAA Association Annual Plan in collaboration with the EAA President and the Board.


    General Assembly (GA)

  • Coordinate the planning and execution of the General Assembly including budget in close consultation with the board and board assistant
    Logistics: venue, catering, audio-visual, materials, contracts etc.

    Facilitation of Associative Events

  • Responsible for stimulation of associative life in the field and successful organization of planned associative activities:

    EAA membership

    Objective is to ensure a strong, active, vibrant and well-informed membership of MSF EAA



    Administration of the Association Office

  • Be the contact person for all association matters and questions (board, members, office, MSF movement and external).

    Key Association Communication

  • Provide members with notice of meetings and outcomes;

  • Ensure regular internal written communication with members via print and electronic media including the association website and regular mails (Newsletter, online platforms, emails);

  • Coordinate vivid communication about associative topics (national/international) between and towards association members and volunteers

  • Assist in the production of EAA monthly newsletter and other identified tools of communication for the East Africa Association

  • Manage the associative website, update content with technical support from the IT/Comms department


    Collaboration with the EAA Board and EAS Executive

  • Evaluate and report to the board on the progress toward Annual Associative Plan monthly;

  • Keep close contact with all board members, in particular with the board responsible for the association and the president regarding associative activities and topics/discussions across the movement and within the EAA association

  • Attend board meetings-all F2F and mini board meetings

  • Brief and give support to MSF expats passing through the NBO/EAS office to make them feel welcome, inform them about the association and facilitate membership

  • Carry out regular briefing and information of executive staff on association and MSF Governance

  • Contribute to the production of internal magazines and publications

  • Act as interlink between Executive and Association and provide associative

  • support and input to all relevant activities of the Executive (e.g. FR, HR, humanitarian debate etc.)

  • Represent the association in public events, speeches, FR events, HR events and other if necessary in close cooperation with the board.

  • Regional and International Collaboration and

    Engagements

  • Liaison between Board, Members and Regional operations

  • Keep operational teams in the region regularly informed on Associative Plans and progress

  • Attend and present at relevant association meetings, debates;

  • Stay informed of MSF Movement wide issues and associative topics and communicate information to
    members and board.

  • Contribute to and improve international associative life and governance by:

  • Engaging in international MSF associative discussions

  • Attending relevant international association meetings e.g the annual Association Coordinator/Officer Workshop; the IGA

  • Participating in international associative working groups

  • Staying informed about activities and discussions of MSF International

  • Actively communicate with counterparts in other MSF entities to ensure good information flow, to share and identify topics of common importance and to establish solid working relationships across the movement

  • Participate in International Projects as agreed by the EAA board; e.g planning and implementation of the urban spaces initiative in EA

  • Prepare and execute international associative meetings/representation of MSF EAA such as the IGA, Associative platforms etc.) if needed

    Others

  • Attend and participate in the EAS periodic staff meetings, organizational reviews and planning as well as other meetings that require engagement of EAA in the absence of a board member.

  • Supervision of additional part-time volunteers or members for specific projects and events;

  • Works in close cooperation with the EAS Board Assistant and replace the board assistant in all kind of matters his/her absence,

  • Prepare annual plans and budget in collaboration with the board treasurer and the board as per the EA calendar

  • Participate in the review, monitoring and evaluation of EAA annual and strategic plans and budget as per the agreed/set timelines

    Profile Requirements

    Qualifications and work experience

  • Undergraduate Degree in Business administration, International Relations, Social sciences or other related disciplines

  • Considerable knowledge of the Eastern Africa Context as well as of global humanitarian affairs

  • Previous MSF experience in the field, headquarters or the association a pre-requisite.

  • Strong written and oral communication skills as well as presentation skills.

  • Understanding of financial procedures and policies of MSF is an added advantage.

    Specific skills, requirements & competencies

  • Genuine interest in, understanding of, and commitment to; the humanitarian principles, MSF associative structure, social mission, operations, and challenges of MSF.

  • Experience in project management, event management and leadership

  • Able to work in a multi-cultural environment; ability to recognize, respect, learn from and integrate cultural differences

  • Outstanding time management and organizational skills with the ability to handle large volumes of work, track multiple projects and support multiple groups or activities at any one time

  • Strong team player with the ability and interpersonal skills to interact and communicate at all levels of MSF

  • Respect and understanding of confidentiality.

  • Able to work successfully under pressure within short deadlines; maintaining appropriate priorities, adequate detail, flexibility, and positivity.

  • Willingness and personal flexibility to travel across the region and beyond with short notices as may be required

  • Strong communication and presentation skills.

  • Proactive, highly motivated and responsible, able to work with limited supervision, accountable and honest.

  • Fluent/proficiency in English and Swahili (reading and writing). French and Arabic are an added advantage.

  • Computer literacy with excellent MS Office, Outlook, power point and excel with ability to effectively navigate through social media and interactive platforms

    How to Apply

  • For more information and job application details, see; Medecins Sans Frontieres NGO Association Coordination Officer Jobs in Kenya


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