Medecins Sans Frontieres NGO Association Coordination Officer Jobs in Kenya
Medecins Sans Frontieres NGO Association Coordination Officer Jobs in KenyaPurpose/Objective of the position The Association Coordination Officer is responsible for all association matters and works closely with the MSF EAA/EAS board to encourage leadership and cultivate a strong, vibrant and well-informed membership, the membership and other MSF associations.
To achieve the purpose of MSF East Africa Association, the Association Coordination Officer will be the link between the EAA membership, the Board, NBO/EAS executive and MSF operations within the Eastern Africa region, other MSF Associations and the MSF movement.
The Association Coordinator also has a coordinating role to encourage and work with the MSF NBO/EAS Management Team (MT) to leverage abilities, experience, knowledge and ideas of members and volunteers.
The MSF EAA Association Coordinator reports functionally to the President of MSF EAA and is hierarchically under the EAA board.
For administrative and office related issues the EAA Association Coordinator works closely with the executive office/arm in Nairobi (HR, Finance Communications/other), guided by the MoU between the NBO and EAA.
Regional Associative Activities and Associative Focal Persons Network
Develop, review and ensure implementation of the EAA Association Annual Plan in collaboration with the EAA President and the Board.
General Assembly (GA)
Coordinate the planning and execution of the General Assembly including budget in close consultation with the board and board assistant
Logistics: venue, catering, audio-visual, materials, contracts etc.
Facilitation of Associative Events
Responsible for stimulation of associative life in the field and successful organization of planned associative activities:
Objective is to ensure a strong, active, vibrant and well-informed membership of MSF EAA
Administration of the Association Office
Be the contact person for all association matters and questions (board, members, office, MSF movement and external).
Key Association Communication
Provide members with notice of meetings and outcomes;
Ensure regular internal written communication with members via print and electronic media including the association website and regular mails (Newsletter, online platforms, emails);
Coordinate vivid communication about associative topics (national/international) between and towards association members and volunteers
Assist in the production of EAA monthly newsletter and other identified tools of communication for the East Africa Association
Manage the associative website, update content with technical support from the IT/Comms department
Collaboration with the EAA Board and EAS Executive
Evaluate and report to the board on the progress toward Annual Associative Plan monthly;
Keep close contact with all board members, in particular with the board responsible for the association and the president regarding associative activities and topics/discussions across the movement and within the EAA association
Attend board meetings-all F2F and mini board meetings
Brief and give support to MSF expats passing through the NBO/EAS office to make them feel welcome, inform them about the association and facilitate membership
Carry out regular briefing and information of executive staff on association and MSF Governance
Contribute to the production of internal magazines and publications
Act as interlink between Executive and Association and provide associative
support and input to all relevant activities of the Executive (e.g. FR, HR, humanitarian debate etc.)
Represent the association in public events, speeches, FR events, HR events and other if necessary in close cooperation with the board.
Regional and International Collaboration and
Liaison between Board, Members and Regional operations
Keep operational teams in the region regularly informed on Associative Plans and progress
Attend and present at relevant association meetings, debates;
Stay informed of MSF Movement wide issues and associative topics and communicate information to members and board.
Contribute to and improve international associative life and governance by:
Engaging in international MSF associative discussions
Attending relevant international association meetings e.g the annual Association Coordinator/Officer Workshop; the IGA
Participating in international associative working groups
Staying informed about activities and discussions of MSF International
Actively communicate with counterparts in other MSF entities to ensure good information flow, to share and identify topics of common importance and to establish solid working relationships across the movement
Participate in International Projects as agreed by the EAA board; e.g planning and implementation of the urban spaces initiative in EA
Prepare and execute international associative meetings/representation of MSF EAA such as the IGA, Associative platforms etc.) if needed
Attend and participate in the EAS periodic staff meetings, organizational reviews and planning as well as other meetings that require engagement of EAA in the absence of a board member.
Supervision of additional part-time volunteers or members for specific projects and events;
Works in close cooperation with the EAS Board Assistant and replace the board assistant in all kind of matters his/her absence,
Prepare annual plans and budget in collaboration with the board treasurer and the board as per the EA calendar
Participate in the review, monitoring and evaluation of EAA annual and strategic plans and budget as per the agreed/set timelines
Qualifications and work experience
Undergraduate Degree in Business administration, International Relations, Social sciences or other related disciplines
Considerable knowledge of the Eastern Africa Context as well as of global humanitarian affairs
Previous MSF experience in the field, headquarters or the association a pre-requisite.
Strong written and oral communication skills as well as presentation skills.
Understanding of financial procedures and policies of MSF is an added advantage.
Specific skills, requirements & competencies
Genuine interest in, understanding of, and commitment to; the humanitarian principles, MSF associative structure, social mission, operations, and challenges of MSF.
Experience in project management, event management and leadership
Able to work in a multi-cultural environment; ability to recognize, respect, learn from and integrate cultural differences
Outstanding time management and organizational skills with the ability to handle large volumes of work, track multiple projects and support multiple groups or activities at any one time
Strong team player with the ability and interpersonal skills to interact and communicate at all levels of MSF
Respect and understanding of confidentiality.
Able to work successfully under pressure within short deadlines; maintaining appropriate priorities, adequate detail, flexibility, and positivity.
Willingness and personal flexibility to travel across the region and beyond with short notices as may be required
Strong communication and presentation skills.
Proactive, highly motivated and responsible, able to work with limited supervision, accountable and honest.
Fluent/proficiency in English and Swahili (reading and writing). French and Arabic are an added advantage.
Computer literacy with excellent MS Office, Outlook, power point and excel with ability to effectively navigate through social media and interactive platforms
How to Apply
For more information and job application details, see; Medecins Sans Frontieres NGO Association Coordination Officer Jobs in Kenya
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