Medecins du Monde (MdM) Tender For Vehicle Rental Services Supply Contract Jobs in Nigeria

Medecins du Monde (MdM) Tender For Vehicle Rental Services Supply Contract Jobs in Nigeria

Description of the Current Context

  • MdM-F has been operating in Nigeria since 2016 and has developed several projects. In Nigeria, MdM is currently implementing an emergency response program in Borno state.

  • The program is implemented around the main components: improving access to primary health care, malnutrition treatment, gender-based violence survivors’ treatment, mental health and psychological support.

  • MdM has its coordination office in Maiduguri and a sub office in Damboa. MdM is running three clinics in Maiduguri: Garba Buzu, Kawarmailla et El Meskin.

  • A field team has been in place since June 2017 in Damboa local government area and has been running two fixed clinics in two IDP camps.

  • MdM is also supporting two health posts of the Ministry of Health in Azir and Gumzuri villages.

    Services to be Provided

  • In this context MDM is looking for different service providers to meet the needs for vehicle rental services in Nigeria, Maiduguri area, Abuja area and Damboa area.

  • More detailed technical description of the vehicles required for this contract is given in the in Annex 1.

    The tenderer must:

  • Be Local

  • Guarantee delivery at each location mentioned.

  • Propose a delivered vehicles daily rate for the mission

  • Manage vehicle’s service & maintenance.

  • Provide vehicles with comprehensive insurance.

  • Rules Governing the Disclosures of the Specifications


  • The content of these specifications is hereby disclosed on a confidential basis.

  • Any company or consultant who receives or holds a copy of these specifications makes a formal undertaking not to disclose the scope and content thereof other than for the needs of the potential drafting of the global offer requested.

    Representative of the project owner:

  • In order to guarantee a uniform interpretation of the specifications and to facilitate the exchange of information, the project owner hereby designates the following individual as its representative:

  • Mail: within subject the reference Nigeria/Vehicle Rental Services before 11/06/2021 by 04:00pm Nigerian time.

  • MDM obliges bidders to contact only the representative designated in writing by MDM in connection with this procurement and for further clarification of the specifications.

    Representative of the bidder:

  • As soon as possible following receipt of these specifications, the bidder must inform the project owner in writing of the name, job title, address and telephone number for its representative.

  • All subsequent communications shall be addressed to the latter.

  • Amendment of Specifications

    The project owner reserves the right:

  • To modify the specifications,

  • To provide any additional information

  • All modifications or additional information shall be forwarded to all bidders.

    [Cost of preparing service proposals:

  • All costs of preparing tenders for services, works and goods shall be charged exclusively to the bidders.

    Termination of the understanding

  • The project owner reserves the right to terminate any future understanding reached with the successful bidder in the event of failure to comply with an obligation or element binding upon both parties.

    Structure Posed for the Service Approval

  • To be authorised to take part in this call for expressions of interest, bidders must provide proof, at the discretion of Médecins du Monde, that they meet the legal, technical and financial conditions required and that they have the necessary capacity and sufficient resources to carry out the contract.

    Administrative Criteria:

  • The bidder is registered in the trade register and must provide proof of this registration.

  • The bidder accepts the annexed general terms and conditions of purchase of MDM and the annexed ethical clauses of MDM.

  • The bidder must provide proof at its convenience:

  • Compliance with labour regulations
    obligations relating to the payment of social security contributions and/or its obligations relating to the payment of their taxes in accordance with legal provisions

    The bidder will have to communicate:

  • The name of its manager and the name of the person authorised to sign the contract.
    Its turnover
    Its number of employees

    Technical criteria:

  • In this section, the bidder must present a brief description of its organisation and expertise, and the names of the contacts involved in the implementation of this contract.

  • The bidder must provide at least three (3) proofs of performance of a similar contract with an NGO or other organization/institution of MDM size by providing a certificate of good performance of the contract.

  • In its field of competence, the bidder undertakes to:

  • Respond to requests for quotation within 14 days by email and/or proforma.

  • After opening the offers MDM reserves the right to visit the supplier's premises: office and storage place.

    Assessment of the Bids

  • Examination of bid compliance from an administrative perspective:

  • The purpose of this phase is to verify if the bid complies on the merits with the detailed terms and conditions set out in these specifications.

  • A bid is compliant when it fulfils all of the conditions, detailed methods and specifications contained herein, with no service discrepancies or restrictions.

  • When a bid fails to comply with these specifications, it is immediately rejected and cannot then be brought into line with the standards via corrections or the deletion of the discrepancies or restrictions.

    Technical assessment:

  • In order to facilitate the examination and evaluation of the bids submitted, the evaluation committee may ask each bidder for explanations regarding its bid, including on the breakdown of unit prices if applicable.

  • The request for explanations and corresponding reply are made in writing, however no change can be requested, proposed or authorised regarding the value or substance of the bid, unless a change is necessary in order to confirm the correction of any calculation errors revealed during the bid assessment process.

  • An evaluation grid containing these different criteria according to a weighting will be used to support the final choice of MDM.


  • Quality of the vehicles offered

  • Delivery times and the possibility of regular deliveries

  • The choice of the steering committee is based on an evaluation grid of the administrative, technical and budgetary criteria of the proposals submitted and as formulated in the ToR, then validated by minutes signed by all the members of the steering committee of the consultancy.

    How to Apply

  • Interested and qualified Bidders should send their Tender and the accompanying Tender Guarantee (also specified in the instructions to tenderers) to:


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