Medecins du Monde (MdM) General Coordinator (Head of Mission) Jobs in Nigeria

Medecins du Monde (MdM) General Coordinator (Head of Mission) Jobs in Nigeria


Job Description

  • He/She supports The Deputy Log Manager for all support needed in the base (office and guest house) function including:

  • Fleet management

  • Log Assistant, Drivers and Guard supervision,

  • Project team support,

  • Field activity visit,

  • Monthly Logistic Reporting

  • Log Team management.

  • Energy Management

  • Equipment and stocks management,

  • Procurement

    Tasks and Responsibilities

  • Responsible for supervising the logistic support Services in collaboration with the Deputy Log Manager.

  • Ensure the efficient management of resources (fleet, Assets, utilities)

  • Ensure the good weekly vehicle planning
    In collaboration with the drivers and car, hire vehicle to ensure on-time repair & maintenance of the fleet vehicle.

  • When vehicle moving for the maintenance and repair, he must remove the MDM visibility and put it back when the vehicles back at the office

  • Ensure on time repair & maintenance of Generator

  • Monitor the usage of fuel for vehicles and generator

  • Monitor local procurement of goods and services for the Base according to the MdM Procurement procedures

  • Assess the vehicle needs for a base in relation with project & office activities

  • Ensure the rehabilitation of premises, clinic & regular check.

  • Ensure the participation of logistics in the selection of premises for projects & offices

  • Ensure that communication means are available for professional work (internet, telephone etc.)

  • In collaboration with the Base Log/Admin, conduct the logistics assessments in the field whenever required, and provide the support to the team in the field.

    Equipment and stock Management:

  • In collaboration with the Log Manager anticipation for the need for equipment for the base

  • Ensure the good usage and maintenance of MDM equipment, (cleaning, security, protection; maintenance) … each extra equipment must be insecure metallic locked metallic shelve locked, inventory doc must be stick inside the door of the shelves.

  • Ensure the tracking of equipment (Physical inventories at least once each 3 months, ensure that all equipment is labelled, if not he must refer it to the log base.

  • Update on monthly basis the asset equipment list;

  • Ensure that each staff when he received an equipment as a sign the reception of equipment and keep it update. (when staff give back is equipment at the end of his contract make sure after checking the equipment state the staff sign the return of equipment form;

  • Ensure that each equipment has an ID Number if not must refer to his supervisor,

    Base Meeting and Report:

  • Participate meetings with logistics base staff or take meeting minutes for staff base meetings as required, in close collaboration with the log base

  • Participate in logistics meetings and programs for the movement planning once a week,

  • Participate in the monthly SITREP, each mast week of the month

  • Participate at the Logistic monthly report each end of the month (vehicle and generator fuel and maintenance follow up, Asset equipment inventory, none asset inventory, purchase follow up) etc.

  • Field visit
    report should be done in case of any clinic visit, and send it to the base Log/Admin.

    Team Management:

  • In collaboration with the log base, adaptation of team according to the workload (including daily labour & temporary recruitment)

  • Provide technical support to the team on logistics’ issues

  • Participate in disciplinary actions
    In collaboration with the Deputy Logistics Manager, identify the training needs conduct/ arrange the training for them.

  • Ensure HR rules/guidelines are followed in the management of the log team.

  • Participate in the recruitment with the Logistics Manager

  • Conduct the appraisal interview for Log Assistant, drivers and guards

    Security and Context Follow Up:

  • Inform the Deputy Log Manager on any evolution of the local context;

  • Report to the Logistics Coordinator in case of any security incident.

  • Implementation of emergency measures, if required, under the supervision of the Deputy Log Manager.

    Requirements

  • At least five (5) years of experience in a similar position in the humanitarian sector
  • mExperience in supervision and management of a large expatriate and national team Experience in representation and negotiation with humanitarian actors, authorities and donors

  • Substantial experience in safety and security management

  • Strategic vision

  • Communication skills

  • Listening skills

  • Diplomacy

  • Ability to take effective decisions

  • Adaptability, flexibility, reactivity
  • Organizational skills

  • Proficient use of Pack Office 365

  • Languages: fluent English (written and spoken) mandatory.

  • Hausa or French is an asset. You embrace the core values and support the proactive philosophy of Médecins du Monde.

    Remuneration

  • Gross monthly Salary: 3,412 euros
    Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required

  • Expatriation bonus (10% gross salary per month)

  • Transportation cost, vaccines and visas covered

  • Guesthouse housing

  • 22.5 RTT (recovery days) per year

  • 5 weeks of paid leaves per year

  • Health insurance (60% covered by MdM and 40% by the employee)

  • Insurance (repatriation)

    How to Apply

  • Interested and qualified candidates should send their CV and Cover Letter in one single attachment via email to:

  • recruitment.nigeria@medecinsdumonde.net using "Logistics Officer - Maiduguri" as the subject of the email.


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