Medecins du Monde Logistician - Administrator Jobs in Nigeria

Medecins du Monde Logistician - Administrator Jobs in Nigeria



For more than 30 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad.


It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.


Responsibilities


Logistics

  • Ensure procurement in the respect of the MdM procedures, guidelines and policies
  • Follow the operational implementation of the stock and asset procedure
  • Suggest and implement tailor-made trainings to key staff
  • Supervise the log/admin team and provide guidance and technical support
  • Provide regular reporting to the logistics coordinator upon solicitation, especially through standard monthly reporting tools
  • Ensure the regular order for the compound and the maintenance of the base
  • Provide support in implementations of the water and sanitation (WASH) activities as well as the infection prevention and control (IPC)
  • Follow up the vehicle rental framework contract
  • Supervise the planning and execution of maintenance and repair work on mission vehicles
  • Establish vehicle movement schedules
  • Ensure that drivers are aware of their obligation to adhere to MdM safety rules and procedures
  • Support the field coordinator in all aspects of security management
  • Make sure that all communication means are in place and well used by the team
  • Attend to security meetings on delegation of the field coordinator and network closely with logistics departments of other humanitarian actors
  • Collect security reports and follow up


    Administrative, human resources and finance

  • Support the human resources coordinator in ensuring the proper application of HR policies and associated processes
  • Ensure all staff files are up-to-date including the staff database
  • Manage the filing, storage and security of documents
  • Supervise all disbursements, payments at the base level (in respect of donors’ budgets) and ensure the security of funds and safety of staff
  • Be responsible for the book keeping (accounting) of the base under the line management of finance coordinator
  • Prepare and supervise the monthly closing, review and integrate the accounting before sending to the coordination
  • Be responsible for the management of the base treasury and sending of cash forecast to country office on bi-monthly basis
  • Ensure the smooth transfer and security of funds
  • Prepare and finalize the base fund forecast with field coordinator and program managers
  • Update the budget follow-up and forecast on monthly basis and conduct a meeting to share the results
  • Participate and assist the finance coordinator in provision of data, preparation and timely submission of financial reports to donor/HQ


    Requirements


  • Diploma / certificate in Logistic Management (such as Bioforce Institute)
  • At least 2-3 years of professional experience in logistics, administrative, finance, and HR
  • At least 1 previous experience with an I.NGO is required (with MDM is an asset)
  • Experience dealing with suppliers and following procurement procedures
  • Essential working experience in developing countries and conflict / post conflict context
  • Good Excel skills
  • Excellent organisational skills is required;
  • Strong interpersonal and intercultural skills
  • Able to prioritize and anticipate; reactive and flexible
  • Ability to work under stressful situation
  • Good communication skills
  • Able to work and live in specific security context
  • Languages: English is mandatory (oral and written), and knowledge of country languages such as Hausa or French would be an asset
    You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.


    How to Apply


    Interested and qualified candidates should apply online by 30th June, 2019


    For more information and job application details, see; Medecins du Monde Logistician - Administrator Jobs in Nigeria


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