MDM Logistics Coordinator Jobs in Uganda
MDM Logistics Coordinator Jobs in Uganda
Tasks and Responsibilities Under the supervision of the general coordinator, you will have the responsibility for catering to the logistical needs of the programmes in accordance with MdM and donor standards.
You will directly supervise, train and evaluate the finance, administration and logistics managers.
You will work in close contact with the finance, logistics and HR officers based at HQ.
Through a constant and clear communication with operational team, ensure that all logistics needs are shared, understood, and that all resources are prepared and delivered properly and in time, for the smooth implementation of activities
Ensure a flexible and relevant organization of the logistics team and assets to be able to quickly answer to urgent needs
Ensure the respect of MdM and donor’s procurement procedures (especially for drugs and medical supplies), elaborate and supervise purchase strategy
Supervise a secured and adapted storage of drugs and medical supplies
Participate in the identification of infrastructures, equipment, materials and suppliers necessary to the project’s appropriate implementation following the organisation’s and the donor’s requirements
Follow up the inventories of the mission and monitor logistics expenses flow
Set procedures of management for IT (computers) and communication (internet & telephone) and train the staff to use it
Supervise the transportation for teams and items and the management of the fleet
Supervise the safety and maintenance of premises (offices and guesthouses)
Implement processes/policies, rules and logistical tools together with HQ
Support and assist technical choices made in the field for the various logistics aspects (procurement, security, etc.)
Participate in the recruitment of all logistics local staff for the project
Manage the logistics project through planning, implementation, and monitoring of all logistics activities and ensure overall logistics support for efficient running of programmes
Ensure and facilitate efficient coordination within logistics department and between logistics, finance, HR and programmes to contribute to a coordinated and result-oriented approach
Work closely with the medical coordinator, deputy medical coordinator, finance coordinator, HR coordinator, HQ logistics advisor, HQ security advisor and medical referent, through effective communication and coordination
Attend all meetings organized to discuss security, logistics, and Covid-19 issues impacting MdM operations on the ground (UNDSS, Security meetings, District Health office meetings, Covid-19 task force meeting, etc)
Participate in Senior Management Team (SMT) coordination meetings
Participate actively in grant close out meetings to incorporate logistics planning into overall project close out strategy
Design and implement the process of closing out the project and be part of the team efforts
Proactively keep your direct supervisor and HQ supervisor informed of activities on regular basis
Maintain good relationship with partners and all stakeholders
Proactively report timely follow-ups of the logistics action plan
Ensure security and safety of country staff and assets
Train staff when
necessary in safety and security procedures and protocols
Liaise with UN organizations and international agencies on security matters when required
Make and maintain contact with security focal points at the national and local level to ensure steady exchange of updates around security in country
Provide security clearance with respect to any travels and transport of goods
Update visitors on security situation before and after arrival in Uganda
Advise general coordinator on steps necessary to take on any emergency security situations
Establish good rapport with local and national level administrative, labor, customs, immigration, and other officials to ensure that MdM projects conform to local laws and customs and to minimize bureaucratic restraints on project implementation
Establish good rapport with other INGO’s and humanitarian actors
Attend all meetings organized to discuss security, logistical issues, and Covid-19 issues impacting MdM operations on the ground (UNDSS, security meetings)
Skills and Experience Needed
At least 3 years of working experience in a humanitarian context as support services coordinator or logistics coordinator or log-admin coordinator
Experiences as logistics manager and/or administrative manager will also be valued
Capacity building experience is a must
Experience with ECHO contracts would be an asset
Experience in remote areas is a plus
Good ability to work quickly, under pressure and with short deadlines
Good ability to manage priorities and to adapt them daily according to the context
Good computing skills , high proficiency on Excel and good management of SAGA is a must
Willing to work in challenging situations
Good communication and problem solving skills
Driving licence would be an asset
A positive approach to community living is a must
Willingness to do considerable local travels
Ability to cope with stressful situations by being extremely flexible
Ability to work with a team of diversity in an intense situation
Excellent interpersonal relationship development skills.
Exhibit the values of respect, team-spirit, equity, dedication, cooperation and integrity (transparency, accountability and ethical behavior) in daily MdM activities
Ability to work under the pressure of deadlines while maintaining constant respect of internal procedures
Display leadership and management skills
Languages: Fluent english (written and spoken) is mandatory
You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.
How to Apply
For more information and job application details, see; MDM Logistics Coordinator Jobs in Uganda
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