Mawego Technical Training Institute Principal’s Secretary Jobs in Kenya

Mawego Technical Training Institute Principal’s Secretary Jobs in Kenya


Purpose of the Job

  • This position is responsible for the provision of efficient office support and
    administrative assistance to the principal.

    Responsibilities

  • Maintain the diary and appointments/meeting for the Principal to ensure appointments are well planned and timely

  • Organize administration records and correspondence to ensure quick access to required information/documents

  • Ensure the availability of well-managed office services including cleaning and tidying office to ensure a conducive working environment.

  • Maintain an efficient smooth and easily accessible filing system to ensure the security of information and to limit access to unauthorised persons.

  • Receive telephone calls to ensure calls are transferred to respective office.

  • Maintain security and confidentiality of office records, documents and equipment.

  • Manage office protocol and receive incoming calls, and correspondences and act as the link between principals’ offices, to ensure efficient response time to enquiries.

  • Receive visitors and clients in a professional and courteous manner and direct
    them to the Principal/Deputy office.

  • Undertake correspondence for the Principal as requested and as appropriate.

  • Maintain
    an inventory of office equipment and supplies for the Principal and Deputy Principal offices.

  • Prepare for committee meeting such as the BOG meetings

    Qualifications

  • Be a Kenyan Citizen

  • Minimum of Diploma in Secretarial studies or

  • Shorthand III, Computerized Document processing III, Business English III, Office practice II, Commerce II, and Secretarial Duties II or its equivalent from a recognized institution.

  • Certificate of good conduct.

  • CRB clearance certificate.

  • 45 Years and below.

  • Three (3) years minimum working experience.

    How to Apply

  • For more information and job application details, see; Mawego Technical Training Institute Principal’s Secretary Jobs in Kenya


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