Marketing Agency Executive Assistant Jobs in Kenya

Marketing Agency Executive Assistant Jobs in Kenya


  • Our client a Marketing Agency with headquarters in Nairobi is seeking to hire an Executive Assistant

  • This position is a senior role that reports directly to the Managing Director and requires an individual with business acumen, organized, tactful, and diplomatic and detail oriented with excellent writing and computer skills.

    Responsibilities

  • Provide a professional and high quality hospitality to all visitors in a hygienic environment

  • Provide high quality functional and management support to the Managing Director which includes follow up on important deadlines and action points.

  • Effective management of the Managing Director’s diary, assessing appointments and reallocate where necessary

  • Draft reports, letters and other documents as required and accurately record minutes

  • Answer office calls, take messages and sort office communication and issues professionally and in a timely and efficient manner.

  • Handle basic bookkeeping tasks as required

  • Maintain an updated filing system both electronically and manually for all office records, documents and reports.

  • Research and prepare documents for review and presentation by the Director

  • Prepare for all kinds of meetings and events internal / external e.g. teambuilding, client awards, and make travel arrangements. This includes preparation of agendas, pre-meeting briefs and papers, noting down action points and following up to closure.

  • Acts a liaison between the Managing Director and other key stakeholders

  • Assist in renewal of medical covers, procurement of office supplies in liaison with Finance and as per company policy

  • Supervise support staff
    and provide general office administrative support.

    Requirements

  • A holder of a University degree in a business related subject will have an advantage

  • Diploma in a business related course

  • At least 5 years experience as an Executive Assistant in a busy office with proven administrative support expertise

  • Excellent MS-Office skills

  • Ability to work under pressure and meet deadlines in a very dynamic work environment

  • Professional individual with excellent written and communication skills

  • Detail oriented and able to maintain confidentiality

  • Self motivated individual with a flexible , proactive approach to their work

  • A team player with ability to work collaboratively with colleagues and stakeholders

    How to Apply

  • If you are interested in the position and meet the outlined Qualifications and skills, please send your send your CV with three (3) referees and cover letter to

  • recruit@fivetalentsafrica.com.

  • Indicate the Position Title and Region on the subject line.

  • The deadline is Friday, 07th February, 2020.

  • Our Client is an equal opportunity employer and women are encouraged to apply.


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