Malaria Consortium Administrator Jobs in Uganda

Malaria Consortium Administrator Jobs in Uganda

Job Purpose

The administrator is responsible for management of the reception, provide administrative and
logistics support to the office as well as supervising the Office Assistant and Drivers.

Scope of work

The administrator is responsible for management of the reception area, receiving visitors, managing the central office phone, directing visitors and proving any administrative related support to the team.

He/She supervises the Office Assistant and Drivers.

Key Working Relationships

The Administrator reports to the Regional Coordinator.

She/he will interact with all staff and visitors and are responsible for the reception area.

She/he will also interact with the operations team at the Kampala office for administrative and logistics guidance.

Key Account-abilities

Make sure that all offices are kept clean at all times including the wash rooms by providing
adequate supervision to the support staff responsible for office cleaning

Ensure that the office cleaners and kitchen staff are performing to the required standards

Ensure that the compound has a tidy and professional appearance including gardening

Report any building and maintenance issues to the line manager

In charge of stores both for project and office supplies

Manage vehicles and drivers including review of vehicle records

Coordinate vehicle hire as and when necessary

Asset management and maintenance of register

ICT: Liaise with IT support service firms to offer regular professional advice, IT support to
staff in a timely manner that does not interfere with staff work.

Log all complaints and follow progress closely; raise to a manager if service is not forthcoming

Generator service/maintenance

Procurement of office and project supplies (with guidance of the Regional Coordinator)

Supervise and ensure that the office buildings and compound are kept in a clean and tidy
way. Report any building and maintenance requests in writing to the Regional Coordinator

Receive, analyse, code

and prepare request for payment for water, electricity, staff
telephone and security bills

Supervise the Drivers and Office assistant

Ensure that the front desk represents the organization to the visitors in a professional manner

Make sure that the front desk is staffed at all times during the working hours

Receive incoming calls to the office and transfer to requested person

Make outgoing calls from Malaria Consortium and connect to requested person

Receive parcels and give them to owners, and also send parcels

Ensure that the First Aid Box is fully stocked at all times and fire extinguishers are working

Book accommodation for staff members from upcountry offices

Ensure that the stationery store is always fully stocked, and request for more items as
needed

Person specification
Qualifications and Experience:

Bachelor’s degree in Information and Office Management/ Office Administration or related

Minimum of 1 years’ experience in the field of administration

Experience in managing a reception, switchboard and/or customer care

Computer literate

Previous experience in office management

Possess good understanding, knowledge and experience in document control and
management

Ability to effectively manage time and resolve crises

Excellent interpersonal and communication skills

Good Excel and other software skills

Attention to detail

How to Apply

Interested and qualified candidates should apply online by 20th September 2019

For more information and job application details, see; Malaria Consortium Administrator Jobs in Uganda

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