Malaria Consortium Administrator Jobs in Uganda
Malaria Consortium Administrator Jobs in Uganda Job Purpose
The administrator is responsible for management of the reception, provide administrative and
logistics support to the office as well as supervising the Office Assistant and Drivers.
Scope of work
The administrator is responsible for management of the reception area, receiving visitors, managing the central office phone, directing visitors and proving any administrative related support to the team.
He/She supervises the Office Assistant and Drivers.The Administrator reports to the Regional Coordinator.
Key Working Relationships
She/he will interact with all staff and visitors and are responsible for the reception area.
She/he will also interact with the operations team at the Kampala office for administrative and logistics guidance.
Make sure that all offices are kept clean at all times including the wash rooms by providing
adequate supervision to the support staff responsible for office cleaning
Ensure that the office cleaners and kitchen staff are performing to the required standards
Ensure that the compound has a tidy and professional appearance including gardening
Report any building and maintenance issues to the line manager
In charge of stores both for project and office supplies
Manage vehicles and drivers including review of vehicle records
Coordinate vehicle hire as and when necessary
Asset management and maintenance of register
ICT: Liaise with IT support service firms to offer regular professional advice, IT support to
staff in a timely manner that does not interfere with staff work.
Log all complaints and follow progress closely; raise to a manager if service is not forthcoming
Procurement of office and project supplies (with guidance of the Regional Coordinator)
Supervise and ensure that the office buildings and compound are kept in a clean and tidy
way. Report any building and maintenance requests in writing to the Regional Coordinator
Receive, analyse, code and prepare request for payment for water, electricity, staff
telephone and security bills
Supervise the Drivers and Office assistant
Ensure that the front desk represents the organization to the visitors in a professional manner
Make sure that the front desk is staffed at all times during the working hours
Receive incoming calls to the office and transfer to requested person
Make outgoing calls from Malaria Consortium and connect to requested person
Receive parcels and give them to owners, and also send parcels
Ensure that the First Aid Box is fully stocked at all times and fire extinguishers are working
Book accommodation for staff members from upcountry offices
Ensure that the stationery store is always fully stocked, and request for more items as
Qualifications and Experience:
Bachelor’s degree in Information and Office Management/ Office Administration or related
Minimum of 1 years’ experience in the field of administration
Experience in managing a reception, switchboard and/or customer care
Previous experience in office management
Possess good understanding, knowledge and experience in document control and
Ability to effectively manage time and resolve crises
Excellent interpersonal and communication skills
Good Excel and other software skills
Attention to detail
How to Apply
Interested and qualified candidates should apply online by 20th September 2019
For more information and job application details, see; Malaria Consortium Administrator Jobs in Uganda
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