Malaria Consortium Administrator Jobs in Uganda

Malaria Consortium Administrator Jobs in Uganda

Job Purpose

The administrator is responsible for management of the reception, provide administrative and
logistics support to the office as well as supervising the Office Assistant and Drivers.

Scope of work

The administrator is responsible for management of the reception area, receiving visitors, managing the central office phone, directing visitors and proving any administrative related support to the team.

He/She supervises the Office Assistant and Drivers.

Key Working Relationships

  • The Administrator reports to the Regional Coordinator.
  • She/he will interact with all staff and visitors and are responsible for the reception area.
  • She/he will also interact with the operations team at the Kampala office for administrative and logistics guidance.

    Key Account-abilities
  • Make sure that all offices are kept clean at all times including the wash rooms by providing
    adequate supervision to the support staff responsible for office cleaning
  • Ensure that the office cleaners and kitchen staff are performing to the required standards
  • Ensure that the compound has a tidy and professional appearance including gardening
  • Report any building and maintenance issues to the line manager
  • In charge of stores both for project and office supplies
  • Manage vehicles and drivers including review of vehicle records
  • Coordinate vehicle hire as and when necessary
  • Asset management and maintenance of register
  • ICT: Liaise with IT support service firms to offer regular professional advice, IT support to
    staff in a timely manner that does not interfere with staff work.
  • Log all complaints and follow progress closely; raise to a manager if service is not forthcoming
  • Generator service/maintenance
  • Procurement of office and project supplies (with guidance of the Regional Coordinator)
  • Supervise and ensure that the office buildings and compound are kept in a clean and tidy
    way. Report any building and maintenance requests in writing to the Regional Coordinator
  • Receive, analyse, code
    and prepare request for payment for water, electricity, staff
    telephone and security bills
  • Supervise the Drivers and Office assistant
  • Ensure that the front desk represents the organization to the visitors in a professional manner
  • Make sure that the front desk is staffed at all times during the working hours
  • Receive incoming calls to the office and transfer to requested person
  • Make outgoing calls from Malaria Consortium and connect to requested person
  • Receive parcels and give them to owners, and also send parcels
  • Ensure that the First Aid Box is fully stocked at all times and fire extinguishers are working
  • Book accommodation for staff members from upcountry offices
  • Ensure that the stationery store is always fully stocked, and request for more items as
    needed

    Person specification
    Qualifications and Experience:
  • Bachelor’s degree in Information and Office Management/ Office Administration or related
  • Minimum of 1 years’ experience in the field of administration
  • Experience in managing a reception, switchboard and/or customer care
  • Computer literate
  • Previous experience in office management
  • Possess good understanding, knowledge and experience in document control and
    management
  • Ability to effectively manage time and resolve crises
  • Excellent interpersonal and communication skills
  • Good Excel and other software skills
  • Attention to detail

    How to Apply
  • Interested and qualified candidates should apply online by 20th September 2019
  • For more information and job application details, see; Malaria Consortium Administrator Jobs in Uganda

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