LVCT Health Senior Procurement Officer Jobs in Kenya

LVCT Health Senior Procurement Officer Jobs in Kenya


  • LVCT Health is an established Kenyan NGO that is renowned for its implementation of HIV and
    health programs at scale in Kenya. Through its vision of Healthy Empowered Communities, LVCT Health is a leader in designing and implementation of innovative HIV prevention and treatment approaches, sexual and reproductive sexual and Gender Based Violence programs reaching the most vulnerable populations.

  • The organization works with government and
    other stakeholders at national and county levels.
    The USAID Stawisha Pwani is a 5-year program funded by the President’s Emergency Plan for AIDS Relief (PEPFAR) through the US Agency for International Development (USAID) to increase the use of quality county-led health services in four Coastal counties of Kilifi, Kwale, Mombasa and Taita Taveta.

  • The aim of the program is to strengthen county health systems with a focus on HIV Prevention & Treatment, Family Planning, Reproductive, Maternal, Child and Adolescent Health (FP/ RMNCAH) and Nutrition. The program will support the four county governments toward sustainability in quality and systems of health services. The program objectives are:

  • Increased demand for and access to quality HIV prevention services.

  • Increased demand for and access to quality HIV treatment services.

  • Use of quality FP, Reproductive, Maternal, Newborn, Child & Adolescent Health and Nutrition services(FP/RMNCAH).

  • Strengthened capacity of county health systems, local partners and communities to deliver quality health services.

    Job Purpose

  • To facilitate the acquisition and supply of goods, services and works, at optimum cost
    effective levels in a thoroughly documented, compliant, expeditious and effective manner.

    Key Responsibilities

    Procurement / Compliance

  • Ensure that procurement of goods, services and works are done in compliance and with within the stipulated policies and guidelines, that LVCT Health will get value for money by ensuring that negotiation opportunities are optimized and documented.

  • Ensure that LVCT Health is committed procedurally. Purchase order must be issued before the goods are delivered.

  • Ensure that only prequalified suppliers are the primary source of quotes.

  • Prepare weekly procurement status reports in the prescribed template.

    Vendor Relationship Management

  • Ensure use of the Preferred vendor list, fair distribution of business and deliberately ensuring that the suppliers are treated with due respect, complains and compliments are handled professionally while in all engagements, LVCT Health interests and image/brand are put ahead of everything else.

  • Develop, manage and maintain an arm’s length relationship
    with vendors at all levels; will ensure that LVCT Health suppliers for goods & services fulfil their obligations in a timely manner, are paid on a timely basis, and that any disputes arising are managed in a professional, procedural and consultative manner.

  • Negotiate with vendors to facilitate LVCT Health compliance with USG regulations on non-payment of VAT; will vigorously pursue outstanding VAT exemption claims, reimbursement checks from vendors.

    Documentation

  • Prepare and review supplier evaluations/bids analysis, requests for awards, purchase orders, contracts for services and other procurement documents, ensuring strict adherence to applicable procedures, accuracy and completeness of procurement supporting documents.

  • Generate and disseminate complete, accurate and relevant monthly procurement reports on user friendly, standardized templates to support project management decision making.

  • Ensure that all procurement documents are filed, secured and stored whether electronic or hand copies.

    Invoicing

  • Ensure that LVCT Health is continually invoiced for all the procedural commitments that have been made. Variations must be resolved with the suppliers’ way before the submission invoices to Finance Department.

  • Ensure that tracking of PO is done monthly without fail and follow up and follow through with supplies is done for outstanding bills.

    Risk Management

  • Identification of risks that related to procurement recommend mitigating solutions to
    the Operations Director.

    Innovation

  • Ensure continuous innovations, adoption of best practices and regular reviews of
    Procurement processes, for optimal efficiency.

  • Prepare invoices that have been received in the department weekly for settlement.

    Qualification, Skills and Experience

    • Bachelor’s degree in Purchasing/Supplies. Diploma holders may be considered with
    the requisite experience.

    • Minimum of three years working experience in a similar role.

    • Excellent verbal and written communication skills.

    • Proficiency in the use of MS office applications.

    • Must be a strong team player.

    • Person of high integrity.

    How to Apply

  • For more information and job application details, see; LVCT Health Senior Procurement Officer Jobs in Kenya


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