Lubuto Library Partners Administrative and HR Manager Jobs in Zambia

Job Details

LLP is an international NGO, established and registered in 2005 in the U.S. and Zambia. Our mission is to provide an open system of Lubuto Libraries, embracing services to all, accessible to all, but targeting those who need the services most—street children and other vulnerable children and youth.

Our vision is a world where all children and youth realize their right to a quality education and are empowered to reach their full potential and participate fully in society.

With a fundamental focus on capacity-building, LLP maintains a continuous learning relationship for children and youth public library services with a growing network of Lubuto libraries owned and operated by Zambian organizations, developing a model poised to scale regionally.

These libraries have received over 1.5 million visits. More information about us can be found at Lubuto.org.

Key Responsibilities

Administrative Responsibilities

• Ensures effective internal communications

• Manages efficient workflow in the office

• Development of vendor contracts

• Maintains a list of contacts of supporters and stakeholders

• Manage the fuel account and prepare monthly reconciliations

• Maintain LLP’s inventory and fixed assets in the register and conduct quarterly verifications.

• Supervise administrative staff

• Coordinate all LLP’s procurement processes
Human Resources Responsibilities

• Develops HR procedures to align with existing policies

• Provides advice on the HR matters, including legal requirements

• Prepare monthly staff payroll using Swift Payroll

software

• Maintain and update staff contracts in coordination with other management staff

• Coordinate interviews and personnel recruitments

• Attend to and resolve human resources related issues in consultation with other management staff

Qualifications and experience

• Bachelor’s degree in HR, Business administration, management, or any other related field

• Should have at least 3-year prior experience in a similar position

• Demonstrated 2-3 years administrative, procurement and HR experience

• Knowledge of HR policies & procedures and local labour laws

• Knowledge of donor regulations, policies and procedures is desirable

• Previous experience working for an international NGO is an advantage

• Ability to work with others in a team environment

• Ability to work with minimum supervision

Position Location

• The Administrative and HR Manager will be based in Lusaka PHI.

Compensation

• Competitive

The position is available immediately and the application period closes on October 6, 2020.

Job Education Requirements

Bachelor’s degree in HR, Business administration, management, or any other related field

Job Experience Requirements

Demonstrated 2-3 years

How to Apply

• Submit a cover letter explaining your interest in the role, what you would bring to it; a detailed résumé; and three traceable references to zambia@lubuto.org with the subject header: LLP Administrative and HR Manager

• Include contact information (phone and email) in your application

• Applications not including all of the above will not be considered

Kindly note that only shortlisted candidates will be contacted.

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