Logistics and Warehouse Administrator Job in Nairobi, Kenya
Logistics and Warehouse Administrator Job in Nairobi, KenyaJob Title
Logistics and Warehouse AdministratorReporting to Logistics – Logistics Manager
Warehousing – Regional Technical Manager
Our Client is in the refrigeration equipment and supplies business.
They seek to hire a qualified and experienced logistics and warehouse administrator who will be responsible for deliveries, post-delivery reporting, inventory management, warehouse administration and fleet management.
The position shall be based in Nairobi.
Receive delivery requisition from user departments for proper planning and forward the preparation sheet to Technical department.
Forwarding the filled unit prep to Finance a day before delivery for documents processing.
Print out and explain the route plan to drivers/ technicians prior to delivery.
Confirm and allocate delivery vehicle and technician as indicated in the delivery schedule.
Plan with Accounts for the relevant documents to be prepared and received at least a day before the planned delivery.
Issue all relevant delivery documents to the delivery team (Invoice, Delivery Note, Delivery Schedule and any other document required).
Coordinate with Technical Department to allocate a Technician for the canter deliveries where required.
Coordinating loading of coolers/spares at the warehouses with emphasis on the correct models
Ensure the coolers are correctly labelled for delivery.
With the help of Finance- Accounts Payable, plan for relevant casuals to load/offload cargo at the warehouse and at the Customer’s premises.
Planning and issuing delivery cash requisition after receipt of the delivery schedule.
Giving advise where 3rd party transport should be used.
Follow up on documentation after deliveries – Signed waybills, Delivery Notes & Invoices.
Maintain all delivery reports and communicate the same to relevant user departments.
Corporate Inventory Deployment Management
Assisting Finance Department in maintaining updated stock records for corporate clients after delivery of a phase.
Responsible for arrangement of corporate coolers in the warehouse.
Ensure that all warehouse processes are adhered to for optimal utilization of space.
Responsible for safety of the warehouse by ensuring policy compliance for both staff and guests.
Responsible for warehouse access and keys.
Responsible for maintenance requirements of the warehouse and reporting any incidences of damage.
Control inventory levels by conducting physical counts to reconcile with the data storage systems.
Comply with local warehousing, material handling and shipping requirements by studying existing and new legislations.
Maintain safe and healthy work environment by enforcing standards and procedures that comply with the legal requirements.
Confirm warehouse space before arrival of import cargo.
Plan and oversee loading and offloading of coolers and spares into the warehouse.
Send the filled and signed GRN to confirm receipt of stocks to the warehouse.
Responsible for arrangement of coolers with the help of technical department.
Assisting with fleet management for fleet stationed at Sanded Industrial Park, Mlolongo.
Determining safety of company vehicles by keeping weekly records of vehicle safety checklist and reporting any incidences of damage.
Keep tabs of next services and insurance renewal dates for all vehicles and motorbikes and communicate the same to the Logistics Manager for the next action.
Keep weekly records for vehicle and motorbikes usage and share the same with Management.
Maintain weekly fuel reports, reconcile fuel receipts and share monthly fuel report with the management.
Bachelor’s degree or equivalent in purchasing and supplies management.
A postgraduate Diploma in Procurement/Supply Chain Management from a reputable institution.
Minimum 3 years of similar experience in busy environment.
Good understanding of warehousing, principles and procedures.
Experience in stock control and dispatch planning.
Familiarity with modern warehousing practices and methods as well as solid experience in inventory management.
Working knowledge of Health, Safety and Quality management process.
Knowledge of materials control and inventory management.
Experience in fleet management is necessary.
Basic proficiency with computer applications and programs including email and Microsoft Office.
Cross-departmental professional collaboration in a team (team player).
Strong organizational and time management skills.
Very good communication and organization skills.
High energy, aggressive and enthusiasm.
How to Apply
If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Logistics & Warehouse Coordinator) to
email@example.com on before, 10th January 2020.
Kindly indicate current/last salary on your CV.
N.B We do not charge any fee for receiving your CV or for interviewing.
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