Logistics and Warehouse Administrator Job in Nairobi, Kenya

Logistics and Warehouse Administrator Job in Nairobi, Kenya

Job Title Logistics and Warehouse Administrator

Reporting to

  • Logistics – Logistics Manager
  • Warehousing – Regional Technical Manager

  • Salary Competitive

  • Our Client is in the refrigeration equipment and supplies business.

  • They seek to hire a qualified and experienced logistics and warehouse administrator who will be responsible for deliveries, post-delivery reporting, inventory management, warehouse administration and fleet management.

  • The position shall be based in Nairobi.


  • Receive delivery requisition from user departments for proper planning and forward the preparation sheet to Technical department.

  • Forwarding the filled unit prep to Finance a day before delivery for documents processing.

  • Print out and explain the route plan to drivers/ technicians prior to delivery.

  • Confirm and allocate delivery vehicle and technician as indicated in the delivery schedule.

  • Plan with Accounts for the relevant documents to be prepared and received at least a day before the planned delivery.

  • Issue all relevant delivery documents to the delivery team (Invoice, Delivery Note, Delivery Schedule and any other document required).

  • Coordinate with Technical Department to allocate a Technician for the canter deliveries where required.

  • Coordinating loading of coolers/spares at the warehouses with emphasis on the correct models
    Ensure the coolers are correctly labelled for delivery.

  • With the help of Finance- Accounts Payable, plan for relevant casuals to load/offload cargo at the warehouse and at the Customer’s premises.

  • Planning and issuing delivery cash requisition after receipt of the delivery schedule.

  • Giving advise where 3rd party transport should be used.

  • Follow up on documentation after deliveries – Signed waybills, Delivery Notes & Invoices.

  • Maintain all delivery reports and communicate the same to relevant user departments.

    Corporate Inventory Deployment Management

  • Assisting Finance Department in maintaining updated stock records for corporate clients after delivery of a phase.

  • Responsible for arrangement of corporate coolers in the warehouse.

    Warehouse Administration

  • Ensure that all warehouse processes are adhered to for optimal utilization of space.

  • Responsible for safety of the warehouse by ensuring policy compliance for both staff and guests.

  • Responsible for warehouse access and keys.

  • Responsible for maintenance requirements of the warehouse and reporting any incidences of damage.

  • Control inventory levels by conducting physical counts to reconcile with the data storage systems.

  • Comply with local warehousing, material handling and shipping requirements by studying existing and new legislations.

  • Maintain safe and healthy work environment by enforcing standards and procedures that comply
    with the legal requirements.

  • Confirm warehouse space before arrival of import cargo.

  • Plan and oversee loading and offloading of coolers and spares into the warehouse.

  • Send the filled and signed GRN to confirm receipt of stocks to the warehouse.

  • Responsible for arrangement of coolers with the help of technical department.

    Fleet Management

  • Assisting with fleet management for fleet stationed at Sanded Industrial Park, Mlolongo.

  • Determining safety of company vehicles by keeping weekly records of vehicle safety checklist and reporting any incidences of damage.

  • Keep tabs of next services and insurance renewal dates for all vehicles and motorbikes and communicate the same to the Logistics Manager for the next action.

  • Keep weekly records for vehicle and motorbikes usage and share the same with Management.

  • Maintain weekly fuel reports, reconcile fuel receipts and share monthly fuel report with the management.


  • Bachelor’s degree or equivalent in purchasing and supplies management.

  • A postgraduate Diploma in Procurement/Supply Chain Management from a reputable institution.

  • Minimum 3 years of similar experience in busy environment.

  • Good understanding of warehousing, principles and procedures.

  • Experience in stock control and dispatch planning.

  • Familiarity with modern warehousing practices and methods as well as solid experience in inventory management.

  • Working knowledge of Health, Safety and Quality management process.

  • Knowledge of materials control and inventory management.

  • Experience in fleet management is necessary.

  • Basic proficiency with computer applications and programs including email and Microsoft Office.

  • Cross-departmental professional collaboration in a team (team player).

  • Strong organizational and time management skills.

  • Very good communication and organization skills.

  • High energy, aggressive and enthusiasm.

    How to Apply

  • If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Logistics & Warehouse Coordinator) to

  • career@excelwiseconsultants.co.ke on before, 10th January 2020.

  • Kindly indicate current/last salary on your CV.

  • N.B We do not charge any fee for receiving your CV or for interviewing.

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