Lloyd constellations Intern, Office Admin Jobs in Kenya
Lloyd constellations Intern, Office Admin Jobs in KenyaAbout us Lloyd constellations Ltd is a Nairobi based IT consultancy firm that provides 360-degree IT support, mobile application development, web solutions, customer management systems and general software.
We’re looking for passionate Interns with excellent communication skills who are intrigued by the intersection between top-notch technology, smart business and social impact.
You are curious and hardworking.
You have confidence in your abilities to execute great plans in an environment of genuine trust, strong work ethic and team work orientation.
Above all, you have great personality!
About the Role
You will be responsible for providing administrative support to our office personnel
You will work closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings.
Welcoming visitors and directing them to the relevant office/personnel.
Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
Purchasing office supplies, equipment, and furniture.
Overseeing the maintenance of office facilities, and equipment.
Coordinate office activities and operations to secure efficiency and compliance to company policies
Supervise administrative staff and divide responsibilities to ensure performance
Manage agendas/travel arrangements/appointments etc. for the upper management
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Support budgeting and bookkeeping procedures
Create and update records and databases with personnel, financial and other data.
Track stocks of office supplies and place orders when necessary
Submit timely reports and prepare presentations/proposals as assigned
Assist colleagues whenever necessary
Performing other relevant duties when needed.
Pursuing Bachelor’s degree in business, administration, or a related field e.g. HR.
0 – 6 months office administration experience.
Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
Comfortable handling confidential information.
Multi-tasking and time-management skills, with the ability to prioritize tasks.
How to Apply
For more information and job application details, see; Lloyd constellations Intern, Office Admin Jobs in Kenya
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