Legal Aid Vacancies National Office – Land Rights Management Unit – Executive PA to Legal Executive South Africa

Legal Aid Vacancies National Office – Land Rights Management Unit – Executive PA to Legal Executive South Africa


  • Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 12 consecutive years. We offer an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace.

  • Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. This position is based in Braamfontein.

    Purpose

  • Accountable for the provision of senior-level, efficient and effective personal secretarial services for the Legal Executive of Legal Aid SA.

    Key Outputs and Accountabilities

  • Provide office support services and uphold the office of the Legal Executive competently and professionally, including managing and maintaining:

  • Typing and distribution of documents.

  • Incoming and outgoing mail, email and telephone calls and electronic and manual filing system.

  • Procurement requirements and Petty Cash of the Legal Executive’s office.

  • Fixed assets register and office and infrastructure of the Legal Executive’s office.

  • Provide administrative support for the Legal Executive’s activity, meetings and travel, including:

  • Legal Executive’s diary and travel and accommodation arrangements of the Land Rights Management Unit.

  • Compile documents as required by the Legal Executive.

  • Arrange and manage meetings of the Legal Executive, including the taking of minutes as required.

  • Ensure that the Legal Executive’s interactions with Management and staff are managed professionally, including:

  • Liaising and interacting with all levels of Management and employees.

  • Maintain attendance registers, leave reconciliations, Executive compliance and other submissions from the Land Rights
    Management Unit.

  • Maintain confidential records as required.

  • Manage interactions with various stakeholders, including:

  • Liaising and interacting with all levels of Management and employees.

  • Managing interaction/correspondence from clients and external stakeholders.

  • Perform other related duties as required.

    Skills and Knowledge

  • Grade 12 plus a Secretarial Diploma.

  • A minimum of 5 years’ practical secretarial experience.

  • Experience that would assist the incumbent in driving a service excellence mindset and building relationships between the Legal Executive and Executives.

  • Basic financial and people skills are necessary.

  • In-depth knowledge of the core secretarial function and how to implement this within the Office of the Legal Executive: Land Rights Management Unit.

  • Functional ability in utilisation of electronic secretarial systems and technologies.

  • Able to create ‘functional integration’ between the Legal Executive and staff of the Unit.

  • Ability to implement best practice and work effectively with the Unit staff.

  • Able to partner with the Legal Executive to support the achievement of strategic objectives through effective secretarial support processes.

  • Computer literate (MS Package, et cetera).

  • Compiling minutes of meetings and professional report writing skills.

    How to Apply

  • For more information and job application details, see; Legal Aid Vacancies National Office – Land Rights Management Unit – Executive PA to Legal Executive South Africa


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