Law Firm Company Secretary Jobs in Kenya

Law Firm Company Secretary Jobs in Kenya

  • Our client a law firm is seeking to engage the services of a Company Secretary.

    Duties and Responsibilities

    Organizing Board Meetings

  • Formulating meeting agendas with the chairman and/or the chief executive.

  • Collecting, organizing and circulating such information, documents or other papers required for the meeting.

  • Ensuring that all meetings are minuted, signed by the sitting director and that the copies of the same are maintained in the Client file.

    Annual General Meetings

  • Ensuring that an Annual General Meeting is held in accordance with the requirements of the Companies Act and the companies’ Articles of Association.

  • Preparing and issuing notices of meetings, and distributing proxy forms.

  • Prepare directors for any shareholder questions and helping them create briefing materials.

  • At meetings, ensuring that proxy forms are correctly processed and that the voting is carried out accurately.

  • Ensuring that all meetings are minuted, signed by the sitting directors and that the copies of the same are maintained in the Client file.

    Memorandum & Articles of Association

  • Ensuring that the company complies with its Memorandum and Articles of Association; and

  • Drafting and incorporating amendments in accordance with correct procedures.

    Statutory Registers

  • Maintaining the following statutory registers for all our Clients:

  • Members

  • Company charges

  • Directors and secretary

  • Seal Register (log on usage of each company seal)

  • Seal Log (all company seals
    stored at our offices)

    Filing Statutory Returns and records update at Companies Registry

  • Annual returns

  • Amended Memorandum & Articles of Association

  • Returns of allotments

  • Notices of appointment, removal & resignation of directors and the secretary

  • Notices of removal or resignation of the auditors

  • Change of registered office and postal address

  • Resolutions in accordance with The Companies Act

    Share Registration

  • Maintaining the company’s register of shareholder’s in our Client’s Company;

  • Dealing with transfers and other matters affecting share-holdings;

  • Dealing with queries and requests from shareholders;

  • Preparing Share Certificates.

    Subsidiary Companies

  • Ensuring that procedures are in place for the correct administration of subsidiary companies and that correct information is given to the holding company;

  • Maintaining a record of the group’s structure.

  • Any other duties as may be assigned from time to time.

    How to Apply

  • Qualified candidates to send CVs to


  • Clearly indicate the job title on the email subject.

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