Land Survey Business Administrator Jobs in Kenya

Land Survey Business Administrator Jobs in Kenya


  • Our client, a land & engineering survey, planning and GIS & digital mapping company, is recruiting a Business Administrator to join their team.

    Job Summary

  • Responsible for organizing the company’s day-to-day operations.

  • Provide clerical support to managers and employees and coordinate all daily administrative activities.

  • Should be able to ensure office policies and procedures run smoothly.

    Key Duties & Responsibilities

    Business Administration

  • Maintain proper documentation of client projects, files, reports and any hard copies.

  • Manage office diary in regard to meetings, upcoming events registrations, appointments and communicating this on time to the Supervisor
    Respond to client emails and respond in a timely manner.

  • Track inventory of company assets and condition of item when checked out and returned
    Conduct orientation of new employees.

  • Make travel arrangements for employees.

  • Book meetings and schedule important projects and activities

  • Prepare meeting rooms and refreshments for clients

  • Handle queries from clients on behalf of the field team

  • Maintain office cleanliness in the office (windows, floors, utensils)

  • Subscribe to digital newspapers and coordinate for hard copies when digital copies are not available.

  • Order office stationery and supplies.

  • Deliver and collect parcels.

  • Print, copy and scan office documents

    Business Development

  • Research, compile and accurately prepare tender documents in line with the requirements of the tender document.

  • Deliver tender documents and attend tender opening meetings.

  • Actively keep track of trends in the industry, sign up for events, exhibitions, meetings, networking forums and associations related to the industry.

  • Seek to understand procurement procedures and financial calendars of projects by key institutions in the industry eg Government of Kenya, World Bank, UN, FAO, WHO
    etc

    Accounting

  • Develop quotations for projects as requested by clients.

  • Generate invoices and follow up on payments from clients.

  • Ensure timely payment of service providers.

  • Oversee and manage the department’s financial and budgetary activities.

  • Track expenses and company expenditure to identify areas to cut costs and improve performance.

    Social Media

  • Write, edit and publish engaging posts for various social networks, including Facebook, LinkedIn, Twitter and Instagram

  • Select appealing images and videos to complement text

  • Update social media pages with compelling company news

  • Respond to questions and comments on the company’s social media pages in a timely and accurate manner

    Key Requirements

  • Minimum work experience of 3-4 years in a similar role.

  • Bachelor’s Degree in Business Administration, Finance, Sociology and any other related field

  • Experience in office operations

  • Business development skills

  • Technical skills e.g survey data analysis and business intelligence.

  • Management skills (budgeting, business knowledge and people management)

  • Proficient is MS Office (Word, Excel, PowerPoint)

  • Familiarity with social media platforms

  • Excellent communication and interpersonal skills

  • Highly organized and able to multitask

  • Decision making

  • Negotiation, persuasion and teamwork

  • People management

    How to Apply

    For more information and job application details, see; Land Survey Business Administrator Jobs in Kenya

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