Kyambogo University Senior Assistant Secretary Jobs in Uganda

Kyambogo University Senior Assistant Secretary Jobs in Uganda


Purpose of the Job

  • To provide efficient, effective and timely secretariat services to the Council and its committees.

    Duties and Responsibilities

  • To liaise with the Deputy University Secretary on all matters relating to Council meetings and meetings of the Committees.

  • To make arrangements for the Council meetings and its Committees.

  • To prepare Minutes and decisions of Council and Committee.

  • To follow up actions on the decisions made by the Council and its committees to ensure their implementation.

  • To file and update record of minutes of Council and its Committee.

  • To assist in monitoring, evaluating and reporting on the performance of outsourced administrative service providers to the University.

  • To perform any other Officer duties assigned by the Deputy University Secretary.

    Key Outputs

  • Arrangements for the Council meetings and Committees made.

  • Minutes and decisions of Council and Committees prepared.

  • Effective implementation of the decisions made by Council and its Committees monitored.

  • Council minutes filed, secured and stored.

  • Performance of outsourced administrative service providers monitored and reported on.

    Competences

  • Should be a person of high integrity.

  • Should have good interpersonal negotiations and committee skills.

  • Should be computer literate.

    Person Specification

    Qualifications

  • Should have a Master’s degree in any of the following fields: Public Policy, Public Administration and Management, Business
    i Administration, Human Resources Management, and Development Studies from a recognised awarding University/Institution.

  • Should have a Bachelor’s degree in relevant Arts/Social Sciences or Humanities Discipline or Law from a recognised awarding University/Institution.

  • Should possess Administrative Officer’s Law Course Certificate

    Working experience

  • Should have at least six (6) years’ working experience in administration in a recognized organization / institution, three (3) of which
    must have been served at the level of Assistant Secretary in Public University or an equivalent level from a reputable Institution.

    Age Limit

  • Should be below the age of 55 years at the time of application.

    How to Apply

    Interested persons who meet the minimum requirements should submit their applications together with the following:

  • A detailed and up-to-date Curriculum Vitae.

  • Certified copies of academic transcripts, certificates, professional qualifications and appointment letters.

  • Names and addresses of three referees.

  • Copies of National Identity Card, birth certificate or copies of relevant pages of the passport indicating the applicant’s date of birth.

  • Sealed application should be sent to the address below not later than 17th July 2020, 5:00pm East African Time.

    Director Human Resources
    Kyambogo University
    Second Floor, Administration Block (Records Office)
    P.O. Box 1,
    Kyambogo, Kampala
    Uganda

  • Tel +256 414 286 452

    NOTE

  • Only short listed candidates shall be contacted for interviews

  • Applicants who shall not hear from Kyambogo University upon completion of the selection exercise should consider themselves as unsuccessful.
    Kyambogo University is an Equal Opportunity Employer

    NB: In case of teaching positions, applicants who had applied under the open advertisement which was posted on the website in December 2019 need not reapply.


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