KTTC Secretaries Jobs in Kenya

KTTC Secretaries Jobs in Kenya


Purpose of the Job

  • The purpose of this job is to provide secretarial and administrative support in the
    administrative office/ department to ensure smooth running of the office.

    Duties and Responsibilities of the Job

  • Record dictation in shorthand and transcribe it into a written comprehensive form

  • Type from draft and manuscripts as required to ensure timely communication of
    information

  • Handle incoming and outgoing telephone calls to ensure timely communication
    passed on to the relevant office

  • Operate office equipment in printing and photocopying documents to provide
    administrative assistance to the institution

  • Prepare responses to simple routine correspondences in a timely manner

  • Assist the head of department in preparation of presentations materials and other documentations for internal and external circulation

  • Organise administration records and correspondences to ensure easy accessibility to
    the documentation/ information whenever required

  • Classify documents and materials to ensure security and confidentiality of office records

  • Receive and attend to visitors and clients in a professional and courteous manner and
    direct them to the respective offices.

  • Monitor cleanliness of the office and ensure that the office is well-managed to
    promote a good working environment.

  • Maintain of an efficient, smooth and easily accessible filing system to ensure required documents are traced in an efficient manner.

    Qualifications Knowledge and Skills

    Minimum level of
    academic qualifications required to perform effectively in the
    role:

  • Diploma in Secretarial Studies (KNEC)

    or

  • Higher National Diploma in Secretarial Studies from KNEC

    or

  • Single & Group having the following qualifications from the Kenya National

    Examinations Council (KNEC):-

  • Shorthand III (100 W.P.M)

  • Typewriting III (50W.P.M)/Computerized Document Processing III

  • Business English III/Communication II

  • Office Management III

  • Secretarial Duties II

  • Office Practice II

  • Commerce II

  • KCSE C- and above

    Minimum level of knowledge that would be regularly applied to the job (Need to
    know):

  • Computer literate

    Typical soft skills that would be regularly applied to the job (Attributes):

  • Communication skills

  • Interpersonal skills

  • Report writing skills

  • Team building skills

  • Problem Solving skills

  • Organisational skills

    Relevant Experience Required

  • Three (3) years as a personal secretary in a learning institution.

    How to Apply

    For more information and job application details, see; KTTC Secretaries Jobs in Kenya

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