KTTC Secretaries Jobs in Kenya
KTTC Secretaries Jobs in KenyaPurpose of the JobThe purpose of this job is to provide secretarial and administrative support in the
administrative office/ department to ensure smooth running of the office.
Duties and Responsibilities of the Job
Record dictation in shorthand and transcribe it into a written comprehensive form
Type from draft and manuscripts as required to ensure timely communication of
Handle incoming and outgoing telephone calls to ensure timely communication
passed on to the relevant office
Operate office equipment in printing and photocopying documents to provide
administrative assistance to the institution
Prepare responses to simple routine correspondences in a timely manner
Assist the head of department in preparation of presentations materials and other documentations for internal and external circulation
Organise administration records and correspondences to ensure easy accessibility to
the documentation/ information whenever required
Classify documents and materials to ensure security and confidentiality of office records
Receive and attend to visitors and clients in a professional and courteous manner and
direct them to the respective offices.
Monitor cleanliness of the office and ensure that the office is well-managed to
promote a good working environment.
Maintain of an efficient, smooth and easily accessible filing system to ensure required documents are traced in an efficient manner.
Qualifications Knowledge and Skills
Minimum level of academic qualifications required to perform effectively in the
Diploma in Secretarial Studies (KNEC)
Higher National Diploma in Secretarial Studies from KNEC
Single & Group having the following qualifications from the Kenya National
Examinations Council (KNEC):-
Shorthand III (100 W.P.M)
Typewriting III (50W.P.M)/Computerized Document Processing III
Business English III/Communication II
Office Management III
Secretarial Duties II
Office Practice II
KCSE C- and above
Minimum level of knowledge that would be regularly applied to the job (Need to
Typical soft skills that would be regularly applied to the job (Attributes):
Report writing skills
Team building skills
Problem Solving skills
Relevant Experience Required
Three (3) years as a personal secretary in a learning institution.
How to Apply
For more information and job application details, see; KTTC Secretaries Jobs in Kenya
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