Kenya Methodist University Assistant Procurement Officer Jobs in Kenya

Kenya Methodist University Assistant Procurement Officer Jobs in Kenya

Essential Duties and Responsibilities

Reporting to the Procurement Officer, the position holder will, among other duties be responsible for:

  • Preparation of Requests for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch.

  • Conducting price survey in the supply market and updating the University price lists.

  • Carrying out sourcing activities as may be required for various procurement requirements.

  • Monitoring of User departments spending patterns and ensuring on-time update of procurement plan.

  • Collecting, analyzing and circulating quotes, bids and proposals for evaluation.

  • Assisting in coordination with the selected bidder to ensure completion of administrative processes including Bid Security, contract award notices and distribution of contract documents.

  • Receiving the approved requisitions and processing the appropriate documentation for local and overseas purchases/services/contracts.

  • Coordinating with User Departments and making sure the right specifications for materials/items needed are provided on a timely basis.

  • Providing purchased materials to the responsible receiving office complete with documentation.

  • Ensuring collection of feedback from both internal and external customers and providing relevant recommendations for adoption.

  • Coordinating with suppliers to ensure correct and timely delivery of goods and services as ordered.

  • Proper documentation and maintenance of all supply documents including

  • Requisitions, Quotations, LPOs, Invoices and Delivery notes awaiting payment.

  • Ensuring proper record management of various procurement processes, decisions, and contractual agreements for accountability and audit purposes.

  • Maintaining complete and updated purchasing /supplier records/data and pricing in the system.

  • Monitoring and
    analyzing supplier performance and presenting detailed reports on recommendations.

  • Participating in supplier re-evaluation and asset disposal exercises. iv. Preparation of various information and statistical reports.

  • Any other duties as assigned by the supervisor.

    Minimum Requirements

    The suitable candidate should have the following qualifications and experience:

  • A minimum of a Bachelor’s degree in Purchasing and Supplies or a related area.

  • CIPS/CPSB qualified or in pursuit of the same will be an added advantage.

  • Membership of a Professional organization will be an added advantage (KISM/CIPS).

  • Minimum Three (3) year’s experience in a similar role.

  • Working knowledge of the Internet and MS Office Suite. Critical Attributes.

  • High level of integrity.

  • Strong business acumen.

  • Excellent negotiation and communication skills.

  • Detail oriented with a hands on approach to all tasks.

  • Ability to take a proactive approach to overcome challenges and achieve results.

  • Ability to handle multiple projects in a fast paced environment.

    How to Apply

  • For more information and job application details, see; Kenya Methodist University Assistant Procurement Officer Jobs in Kenya

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