Kenya Medical Research Institute Administrative Assistant Jobs

Kenya Medical Research Institute Administrative Assistant Jobs


Project description:

  • The Kenya Medical Research Institute (KEMRI), Liverpool School of Tropical Medicine (LSTM) and the Centers for Disease Control and Prevention (CDC) will be conducting a large
    community-based study of Attractive Targeted Sugar Bait (ATSB) aimed at reducing malaria
    transmission in western Kenya.

  • The 3-year project is part of a larger international ATSB consortium involving three countries in Africa, and international partners in the UK and USA The project has an exciting opportunity for an administrative assistant as follows:

    Administrative Assistant

    Minimum Requirements


    • Diploma in Business Administration or equivalent qualification from a recognized institution.

    • Knowledge of administrative, budgetary, financial, and human resources policies and
    procedures.

  • High level of proficiency in computer applications.

    Key Skills and Competencies

    • Strong communication and reporting skills

    • Good interpersonal, decision making and analytical skills.

    • Team player

    • Excellent personnel and financial management skills

    • Strong organizational, office and time management skills

    • Ability to multi-task and take initiatives with minimal supervision.

    Major Duties and Responsibilities

  • Work with finance on activities related to budgets for new funding, project/project preparation and submissions, progress reports, developing and planning budgets for each project strategic area and assists in forecasting future resource needs.

    • Track expenditure and prepare timely reports for submission to Project Manager, PIs, Partners and Donors

    • Review financial and administrative vouchers and monitor MPESA payments.

    • Recommend approvals of project operating invoices and vouchers for payment.

    • Liaise with finance to
    ensure funds are available before processing LPOs and with relevant departments to ensure Request for Purchases is completed for timely procurement and delivery of project supplies.

    • Maintain an inventory register and conduct unannounced inventories inspection to ensure all assets are available and maintained per schedule.

    • Manage office transport, track vehicle and motorbike expenses and highlight concerns

    • Liaise with Human Resource on hiring and orientation of project staff.

    • Manage timesheet tracker per project and maintain leave schedules.

    • Coordinate archiving of office records.

    • Coordinate project meetings and take minutes.

    • Facilitate processing of project staff travel requisitions.

    • Coordinate clearance of visitors to the branch and liaise with relevant departments for
    clearance, work permits, hotel reservations, ground transportation and office space.

    • Prepare welcome packets for visiting scientists.

    • Generate reports on project expenditure

    • Any other related duties as may be assigned from time to time by the immediate supervisor

    How to Apply

  • For more information and job application details, see; Kenya Medical Research Institute Administrative Assistant Jobs


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