Kenya Institute of Supplies Management HR and Admin Officer Jobs

Kenya Institute of Supplies Management HR and Admin Officer Jobs

Job Summary:

  • To provide leadership and policy development on all Human Resource and Administration functions in line with set business plans and objectives by ensuring the Institute attracts, develops and retains the best talent in the industry and aligning them to the business strategy to deliver the Institute's mandate

    Key Duties and Responsibilities

  • Provide leadership in the development and execution of the institute’s strategy on Human
    Resource and Administration.

  • Conduct workforce analysis, determine optimum staff requirements and design organizational
    structure that maximizes synergies across functions to support the implementation of the
    approved strategic plan

  • Coordinate the recruitment and selection process to ensure the Institute has a critical mass of qualified human resource within the approved establishment with the required competencies necessary for the implementation of functional strategic management plans

  • Coordinate the implementation of the performance management system and ensure that
    individual and team performance is continuously monitored and measured against realistic but challenging targets aligned to the strategic direction by clearly defining performance
    measures and indicators, expected timeframe as well as resource requirements.

  • Oversee implementation of an effective human resource management information system for monitoring, tracking, and evaluating employee activities including staff training, performance
    management, and welfare programs.

  • Coordinate resolution of employee grievances and disciplinary cases, recommending appropriate action to resolve problems as well as assisting employees to find satisfactory solutions to personal problems through counselling services.

  • Develop and implement human resource policies and procedures aimed at enhancing workplace relations

  • Assess training needs analysis and baseline attitude surveys to design and implement relevant
    training programs aimed at building capacity.

  • Facilitate implementation of Administration and Human Resource Policies and practices

  • Maintain employee records and employment contracts

  • Conduct performance appraisal for support staff

  • Facilitate employee relations and welfare initiatives

  • Payroll processing

  • Manage the Leave program

  • Coordinate and ensure compliance with Workplace safety, Labour Laws and related statutory requirements

  • Facilitate premises maintenance and outsourced services management, records
    and coordination of general administrative services.

  • Create regular reports and presentations on HR metrics to relevant government bodies like
    Labour office, NEA (e.g. turnover rates, employee returns).

  • Prepare and manage HR/Admin operating and Capital budget.

  • Perform any other functions connected therewith or incidental thereto.

    Qualification and Knowledge

  • Bachelor’s Degree in Human Resource Management/ Social Science from a recognized

  • Professional Certification in Human Resource Management;

  • Member of Institute of Human Resource Management (IHRM) in good standing.

  • Holds a valid Practicing Certificate from the Institute of Human Resource Management (IHRM)


  • 3 Years of relevant working Experience.


  • Meets the requirements of Chapter Six of the Constitution of Kenya

  • Outstanding competency on all Labour Laws and statutory requirements

  • Strong administration skills.

  • A high level of confidentiality.

  • Excellent interpersonal and customer-facing skills.

  • Decision making, leadership skills,

  • Planning and organizing skills, and strong Communication skills.

  • A team player with strong analytical skills.

  • Conversant with HRIS.

  • In addition to the professional qualifications, applicants will be required to meet the expectations of Chapter 6 on Leadership and Integrity and possess;

  • Valid certificate of Good conduct

  • Clearance certificate from the Ethics and Anti-Corruption Commission

  • Certificate of compliance from the Higher Education Loans Board (HELB)

  • A valid Kenya Revenue Authority (KRA) Tax Compliance clearance.

  • A valid certificate of clearance from the Credit Reference Bureau.

  • A relevant identification document.

  • Valid Membership Certificate from relevant Professional body.

    How to Apply

  • For more information and job application details, see; Kenya Institute of Supplies Management HR and Admin Officer Jobs

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