Kenya Girl Guides Association Photography and Audio-Visual Terms of Reference Jobs in Kenya

Kenya Girl Guides Association Photography and Audio-Visual Terms of Reference Jobs in Kenya

  • The Kenya Girl Guides Association (KGGA) is the largest and oldest girls and women only organizations in Kenya.

  • The Association has been active in Kenya since 1922, is multi-racial, non-religious, non- political and non-profit-making organization that seeks to empower girls and young women to realize their fullest potential as leaders and responsible citizens of the world.

  • KGGA is seeking a Service Provider to provide Photography and Audio-visual services for its centenary celebrations to be held in Nairobi, Kasarani Indoors arena in February 2022.

  • As a run-up to the main event, the organization has organized activities from February 2021 to February 2022 under the theme ‘AWAKENING HER POTENTIAL’.

  • To assist Kenya Girl Guides Association Centenary Celebration Committee in planning, coordinating, and ensuring professional and efficient hosting of the Centenary Celebrations which is an international event.

  • The event is expected to bring together approximately 3000 local and International guests drawn the Public, private and non-profit sectors as well as members of the Kenya Girl Guides Association fraternity.

  • The role and purpose of Photography and Audio Visual Consultancy is as detailed below: –


  • KGGA Centenary Celebrations 2022

  • Date to be advised

  • Physical / Hybrid Event

  • This will be dependent on the COVID-19 Pandemic restrictions on large gatherings.


  • Commemorate Centenary Celebrations by KGGA

  • Target audience is: Guides, Secretariat & Board, the Patron, Government stakeholders, invited guests, friends and partners of the World Association of Girl guides.


  • Pre-production.

  • Pre-recorded video messaging.

  • Production plan based on event program.

  • Risk factor mitigation plan.


  • Photography set up.

  • Audio Visual production skills (Pre to post production).

  • Live web broadcast capacity and know-how.

  • Shoot pre-recorded videos / Coordinate submission of videos.

  • Edit and package Look & Feel of Hybrid event.

  • Run live conferencing for event seamlessly.

    Supply of:

  • Outdoor LED Screens.

  • P.A System.

  • HD Video Cameras.

  • Photography.

  • Visual Mixer.

  • Live conferencing internet solution & connectivity.

  • Back-up Generator (Minimum 60 KVA).

  • Experienced Crew.


  • To report to KGGA oversight.

    Work plan

  • Provide a summary of the anticipated work.

  • Describe The finance resources allocated to the project by providing a quote.

    How to Apply

  • Qualified firms are required to send a Technical and Financial proposal (as separate documents) as per the Terms of Reference for the assignment (TOR)demonstrating their capability and relevant experience.

  • The application should be sent via email to


  • Please indicate on the email subject “Centenary Celebrations PR Communications and Media Services”.

  • The deadline for submission of proposals is 5PM 2nd June 2021.

  • Proposals received after that time and date will not be considered.

  • Any form of canvassing will lead to automatic disqualification.

  • Email queries and answers will be responded to and shared with all those that will have expressed interest.

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