Kenya Girl Guides Association Event Coordinator Terms of Reference Jobs in Kenya

Kenya Girl Guides Association Event Coordinator Terms of Reference Jobs in Kenya


  • The Kenya Girl Guides Association (KGGA) is the largest and oldest girls and women only organizations in Kenya. The Association has been active in Kenya since 1922, is multi-racial, non-religious, non- political and non-profit-making organization that seeks to empower girls and young women to realize their fullest potential as leaders and responsible citizens of the world.

  • KGGA is seeking an Event Coordinator provide event for its centenary celebrations to be held in Nairobi, Kasarani Indoors arena in February 2022.

  • As a run-up to the main event, the organization has organized activities from February 2021 to February 2022 under the theme ‘AWAKENING HER POTENTIAL’.

    Objective:

  • To assist Kenya Girl Guides Association Centenary Celebration Committee in planning, coordinating, and ensuring professional and efficient hosting of the Centenary Celebrations
    which is an international event.

  • The assignment duration is approximately 3 months starting mid-November.

  • The specific terms of reference for the Event Coordinator are detailed below:

    Background

  • KGGA Centenary Celebrations 2022

  • Date to be advised

  • Physical/ Hybrid Event

  • This will be dependent on the COVID-19 Pandemic restrictions on large gatherings.

    Objectives

  • Commemorate Centenary Celebrations by KGGA

  • Target audience is: KGGA Patron, International women leaders, Guides, Secretariat & Board, Government stakeholders, invited guests, friends and partners

    Methodology

    Provide oversight coordination of all aspects of the event planning and execution including

  • Coordinate the venue set up, decorations and guest registration and sitting arrangements.

  • In conjunction with the centenary celebration committee generate a guests and speakers list; send out invitations and do follow ups on the confirmations.

  • Arrange and manage appropriate VIP lounge and sitting arrangement on the main event venue.

  • Plan and coordinate the
    2 days Tamasha Celebration camp in Rowallan and Chief Guest Mentorship Talk at the Nairobi University Auditorium.

  • Coordinate the transportation and logistics for guests and participants including ushering.

  • With support from the centenary committee media and PR team coordinate the press releases, interviews, media briefings and releases.

  • Attend and report progress in all Centenary Committee meetings.

  • Liaise and ensure that the PR and Media team compiles a comprehensive centenary report for pre and event proceedings.

    Reporting

  • To report to KGGA oversight Committee.

    Work plan

  • Provide a summary of the anticipated work.

  • Describe The finance resources allocated to the project by providing a quote.

    How to Apply

  • Qualified firms are required to send a Technical and Financial proposal (as separate documents) as per the Terms of Reference for the assignment (TOR)demonstrating their capability and relevant experience.

  • The application should be sent via email to

  • secretariate@kgga.co.ke.

  • Please indicate on the email subject “Centenary Celebrations PR Communications and Media Services”.

  • The deadline for submission of proposals is 5PM 2nd June 2021.

  • Proposals received after that time and date will not be considered.

  • Any form of canvassing will lead to automatic disqualification.

  • Email queries and answers will be responded to and shared with all those that will have expressed interest.


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