KEMRI Office Administrator Jobs in Kenya

KEMRI Office Administrator Jobs in Kenya

Job Descriptions

Duties and responsibilities will entail:-

  • Recording dictation in shorthand and transcribing it in typewritten form; typing from drafts, manuscripts or recording from dictation machines;

  • Processing data; ensuring security of office records, equipment and documents, including classified materials; ensuring integrity and confidentiality of data;

  • Management of e-office;

  • Operating office equipment; managing of office protocol; coordinating travel arrangement and office itineraries;

  • Prepare schedules of meetings and appointments;

  • Ensuring security, integrity and confidentiality of office data;

  • Implementing and monitoring procedures for record keeping of correspondence and file movements;

  • Preparing responses to routine correspondence;

  • Maintaining an up to date filing system in the office; managing office protocol etiquette;

  • Managing office petty cash; supervising office cleanliness; handling telephone calls and appointments; and ensuring security of office records, documents and equipment.

  • Background in working in a law firm or busy legal office with basic knowledge of conveyancing is an added advantage

  • Handling litigation files on a day to day basis and bringing up matters coming up in court.

  • General Law office duties.

    Person Specifications

    For appointment to this grade, a candidate must have:-

  • At least five (5) years relevant work experience;

  • Kenya Certificate of Secondary Education mean grade of C- with at least C (Plain) in English or Kiswahili or its equivalent qualification from a recognized

  • Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution;

  • Bachelor’s Degree in Social Sciences AND a Diploma in Secretarial Studies from a recognized institution;

    Business Education Single and Group Certificates (BES and GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:

  • Shorthand III (minimum 120 w.p.m.);

  • Typewriting III(50 w.p.m.)/Computerized Document Processing III;

  • Business English III/Communications II;

  • Commerce II;

  • Office Practice II;

  • Office Management III/Office Administration and Management III;

  • Secretarial Duties II;


  • Diploma in Secretarial Studies from the Kenya National Examinations Council;

  • Proficiency in computer applications; and

  • Fulfill the requirements of Chapter Six (6) of the Constitution.

    Key Skills and Competencies

  • Planning skills

  • Communication skills

  • Interpersonal and negotiation skills

  • Team player

    How to Apply

  • For more information and job application details, see; KEMRI Office Administrator Jobs in Kenya

    Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.

    Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.

    Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!

  • Click here to post comments

    Join in and write your own page! It's easy to do. How? Simply click here to return to Africa Jobs.