KEMRI Office Administrator Jobs in Kenya

KEMRI Office Administrator Jobs in Kenya


Job Descriptions

Duties and responsibilities will entail:-

  • Recording dictation in shorthand and transcribing it in typewritten form; typing from drafts, manuscripts or recording from dictation machines;

  • Processing data; ensuring security of office records, equipment and documents, including classified materials; ensuring integrity and confidentiality of data;

  • Management of e-office;

  • Operating office equipment; managing of office protocol; coordinating travel arrangement and office itineraries;

  • Prepare schedules of meetings and appointments;

  • Ensuring security, integrity and confidentiality of office data;

  • Implementing and monitoring procedures for record keeping of correspondence and file movements;

  • Preparing responses to routine correspondence;

  • Maintaining an up to date filing system in the office; managing office protocol etiquette;

  • Managing office petty cash; supervising office cleanliness; handling telephone calls and appointments; and ensuring security of office records, documents and equipment.

  • Background in working in a law firm or busy legal office with basic knowledge of conveyancing is an added advantage

  • Handling litigation files on a day to day basis and bringing up matters coming up in court.

  • General Law office duties.

    Person Specifications

    For appointment to this grade, a candidate must have:-

  • At least five (5) years relevant work experience;

  • Kenya Certificate of Secondary Education mean grade of C- with at least C (Plain) in English or Kiswahili or its equivalent qualification from a recognized
    institution.

  • Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution;
    OR

  • Bachelor’s Degree in Social Sciences AND a Diploma in Secretarial Studies from a recognized institution;

    Business Education Single and Group Certificates (BES and GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:

  • Shorthand III (minimum 120 w.p.m.);

  • Typewriting III(50 w.p.m.)/Computerized Document Processing III;

  • Business English III/Communications II;

  • Commerce II;

  • Office Practice II;

  • Office Management III/Office Administration and Management III;

  • Secretarial Duties II;

    OR

  • Diploma in Secretarial Studies from the Kenya National Examinations Council;

  • Proficiency in computer applications; and

  • Fulfill the requirements of Chapter Six (6) of the Constitution.

    Key Skills and Competencies

  • Planning skills

  • Communication skills

  • Interpersonal and negotiation skills

  • Team player

    How to Apply

  • For more information and job application details, see; KEMRI Office Administrator Jobs in Kenya


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