KEBS Office Administrators - Bachelor's Entry Level Graduate Jobs in Kenya

KEBS Office Administrators - Bachelor's Entry Level Graduate Jobs in Kenya


Job Purpose

  • The job is responsible for providing senior level secretarial and clerical services for the Chief Manager/ Regional Manager. They provide secretarial and administrative duties support in order to ensure that services are executed in an effective and efficient manner.

    Key Responsibilities/ Duties / Tasks

    Operational Responsibilities / Tasks

  • Organizes, plans and prioritizes work in the Chief Manager/ Regional Manager’s office

  • Maintains the Chief Manager/ Regional manager’s diary by booking appointments and meetings and ensures he attends to it.

  • Processes information by compiling, categorizing and verifying information emanating from the Chief Manager/ Regional Manager’s office and dispatched to the relevant recipients.

  • Receives, sorts, and disseminates correspondence, reports, returns, circulars, publications and all kinds of information on behalf of the Chief Manager/Regional Manager.

  • Communicates with persons within the organization, customers, public, government and other external bodies who have business with KEBS.

  • Prepares responses to correspondences;

  • Makes local and international travel arrangements for the Chief Manager/Regional Manager

  • Offer logistical for board meetings by preparing board papers, sending notices, and timely processing of allowances.

  • Maintains and secures of office records, documents and equipment;

  • Manages e-office at the Chief Manager /Regional Manager’s office;

  • Provides frontline customer services by receiving visitors and directing them accordingly.

  • Maintains office petty cash.

  • Maintains the calendar plan for scheduling
    and fixing executive meetings

    Job Dimensions:

    Financial Responsibility

  • Maintains office petty cash

    Responsibility for Physical Assets

  • Provide oversight for all physical assets provided by the institution

    Decision Making / Job Influence

  • Makes operational decisions

    Working Conditions

  • Work predominantly within the office

    Job Competencies (Knowledge, Experience and Attributes / Skills)

    Academic qualifications

  • Bachelor’s Degree in any of the following disciplines: - Secretarial Studies, Business Office Management or any Business Management with a Diploma in Secretarial studies or other relevant and equivalent qualifications from a recognized institution;

    Functional Skills, Behavioural Competencies /Attributes:

    Functional:

  • Analytical skills.

  • Computer packages principles.

  • Office management principles.

  • Administrative skills.

  • Report writing and minute writing skills.

  • Logistics management.

  • Record management skills.

  • Communication skills.

  • Negotiations skills.

    Behavioural

  • Time management.

  • Stress management.

  • Confidentiality.

  • Integrity.

  • Sound work ethics.

    How to Apply

  • For more information and job application details, see; KEBS Office Administrators - Bachelor's Entry Level Graduate Jobs in Kenya


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