KEBS Manager - Warehousing and Inventory Jobs in Kenya

KEBS Manager - Warehousing and Inventory Jobs in Kenya

  • The job holder is responsible for coordination and supervision of all store’s functions ensuring the
    right goods are delivered and stores are replenished on time.

    Key Responsibilities / Duties / Tasks

    Managerial / Supervisory Responsibilities

  • Participate in development of the Department’s Work plan and budget.

  • Participate in the implementation of the performance management system in the section.

  • Coordinate staff and ensures all activities in the procurement department run as scheduled
    by establishing process of setting targets within department and work towards their achievement.

  • Coordinate regular meetings with staff and user departments to discuss department’s performance and resolve any issues in procurement process.

  • Mentor and coach departmental staff.

  • Oversee day-to-day management; control the operations within department, including deployment of staff and physical resources.

  • Identify training needs for the departmental staff.

  • Participate in committee meetings as appropriate.

  • Prepare and submit all monthly, quarterly and annual reports for the department.

    Operational Responsibilities / Tasks

  • Develop and communicate inventory management policies and procedures.

  • Prepare quarterly reports on procurement of goods, services and works from headquarters and all regions for decision making.

  • Approve all stores requisitions for replenishment and new purchases.

  • Facilitate periodic checks on the quantities of materials held in stock.

  • Coordinate periodic and annual stock audits and stock takes.

  • Carry out annual stock verification.

  • Work with stores officers and promote good employee relations and safety practices in
    accordance with the Health & Safety Policy.

  • Coordinate internal monitoring and evaluation of the supply chain function.

  • Compare prices of goods, works and services from different suppliers

  • Ensure the ACCPAC system is running efficiently in stores.

  • Review compiled inventory reports to determine the quantity, type and value of materials and
    equipment and stock in hand and present to senior managers

  • Follow up suppliers on late deliveries.

  • Act as alternate Secretary to Disposal committee.

  • Participate in Opening and Evaluation of Tenders and Quotations

  • Undertake the day to day supervision of the stores staff and services to deliver a customer
    focused service in accordance with KEBS procedures.

  • Analyse patterns of issues and inventory levels of existing stock.

  • Ensure proper management of stores and availability of stock.

  • Manage the use
    of all equipment servicing, repair and maintains inventory, and replenishment
    for accountability.

  • Ensure that recommended payments are made in accordance with the terms of contract.

  • Develop key performance indicators to measure the effectiveness of the inventory
    management operations.

  • Provide comprehensive management information and in-depth analysis for forecast and budget.

    Job Dimensions

    Financial Responsibility

  • Participates in development of budgets

    Responsibility for Physical Assets

  • Responsible for physical assets assigned by the institution.

    Decision Making

  • Monitor subordinates work performance

  • Appraises/evaluates subordinate’s performance

  • Make decisions using standard operating standards.

    Working Conditions

  • Works predominantly within the office, however,

  • Exposed to computer glare.

  • Uses a variety of body positions on the job including standing or sitting for long periods of

  • Moves around warehouses.

    Job Competencies (Knowledge, Experience and Attributes / Skills).

    Academic Qualifications

  • Bachelor’s degree in Procurement and supplies, Procurement and logistics, Commerce, Business Administration (Supplies Management option),Economic or other relevant qualification

  • Relevant Master`s Degree.

    Professional Qualifications / Membership to professional bodies

  • Post graduate diploma in Purchasing and Supplies.

  • Member of KISM and/or CIPS and in good standing,

  • Management Course lasting not less than four (4) weeks from a recognized institution;

  • Relevant management systems auditor/assessor.

  • Fulfilment of chapter six of the constitution of Kenya.

  • Previous relevant work experience required.

  • At least eight (8) years relevant work experience out of which three (3) years’ experience in a supervisory capacity.

    Need to know

  • Computer proficient

  • Public Procurement Act and Regulations

  • Public Procurement Oversight Authority guideline

  • Sage ACCPAC and IFMIS

  • QMS Auditing Skills

  • Analytical skills

  • Organisational skill

  • Quality Management System


  • Interpersonal skills

  • Time management

  • Communication skills

  • Leadership skills

  • Team player

  • Attention to detail

    How to Apply

  • For more information and job application details, see; KEBS Manager - Warehousing and Inventory Jobs in Kenya

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