KEBS Manager - Supply Chain Services Jobs in Kenya

KEBS Manager - Supply Chain Services Jobs in Kenya


  • The job holder manages and facilitate procurement of goods, equipment, services and works for KEBS.

    Key Responsibilities / Duties / Tasks

    Managerial / Supervisory Responsibilities

  • Participate in development of the Department’s Work plan and budget.

  • Participate in the implementation of the performance management system in the section.

  • Coordinate staff and ensures all activities in the procurement department run as scheduled
    by establishing process of setting targets within department and work towards their achievement.

  • Coordinate regular meetings with staff and user departments to discuss department’s performance and resolve any issues in procurement process.

  • Mentor and coach departmental staff.

  • Oversee day-to-day management; control the operations within department, including deployment of staff and physical resources.

  • Identify training needs for the departmental staff.

  • Participate in committee meetings as appropriate.

  • Prepare and submit all monthly, quarterly and annual reports for the department.

    Operational Responsibilities / Tasks

  • Ensure verification of all procurement and disposal activities are done in accordance with the
    Public Procurement Act and KEBS manual and policies.

  • Secretary to Disposal committee.

  • Prepare and advertise Tenders.

  • Approve purchase orders.

  • Analyse patterns of sales and inventory levels of existing stock in the stores.

  • Offer technical advice and works with Evaluation committees as required by the Public Procurement Act, Regulations and KEBS manual and policies.

  • Coordinate and participate in the opening and evaluation of Quotations, Tenders, Proposals
    and Expressions of Interest.

  • Carry out Market Analysis to get the best deals for equipment, goods and services being procured.

  • Prequalify suppliers in order to identify suppliers who can supply quality goods and services,
    in the correct quantities at the right time.

  • Evaluate suppliers to measure their performance.

  • Oversee implementation of the procurement Quality Management System.

  • Issue procedures and manuals to department staff.

  • Address all customer and staff issues to ensure smooth operations and good working relations
    between staff, user Departments and Suppliers.

  • Attend Negotiations as required
    by the Public Procurement Act.

  • Oversee preparation of Quarterly Reports on procurement from headquarters and all regions.

    Job Dimensions

    Financial Responsibility

  • Development of budgets

  • Approval of budgets, expenditures, LPOS, LSOs and expenses.

  • Monitor expenditures.

    Responsibility for Physical Assets

  • Responsible for physical assets assigned by the institutions.

  • Provides oversight for the physical assets in the department.

    Decision Making

  • Makes strategic, operational and financial decisions.

  • Monitor subordinates work performance.

  • Plans the work of subordinates

  • Assigns work to subordinates.

  • Appraises/evaluates subordinates’ performance.

    Working Conditions

  • Works predominantly within the office.

    Job Competencies (Knowledge, Experience and Attributes / Skills).

    Academic Qualifications

  • Bachelor’s degree in Supply Chain management, Purchasing and Supplies or equivalent,

  • Relevant Master’s Degree.

    Professional Qualifications / Membership to professional bodies

  • Post graduate diploma in Purchasing and Supplies.

  • Member of KISM and/or CIPS and in good standing.

  • Previous relevant work experience required.

  • At least eight (8) years relevant work out of which three (3) years’ experience in a supervisory
    capacity.

    Need to know

  • Computer proficient

  • Public Procurement Act and Regulations

  • Public Procurement Oversight Authority guideline

  • Sage ACCPAC and IFMIS

  • Project Management

  • Management Skills

  • Corporate governance

  • Strategic Skill

  • HR for Non HR Managers

  • Finance for non-finance managers

  • QMS Auditing Skills

  • Analytical skills

  • Organisational skill

  • Quality Management System

    Attributes

  • Interpersonal skills

  • Time management

  • Communication skills

  • Leadership skills

  • Team player

  • Attention to detail

  • Negotiation Skills

  • Creativity

  • Innovation

  • Proactive

    How to Apply

  • For more information and job application details, see; KEBS Manager - Supply Chain Services Jobs in Kenya


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