KEBS Chief Manager - Procurement and Supply Chain Jobs in Kenya

KEBS Chief Manager - Procurement and Supply Chain Jobs in Kenya


  • The job holder plans, coordinates and monitors the work of procurement activities and ensures that
    the organization secures best deals for products and services it purchases.

    Key Responsibilities / Duties / Tasks

    Managerial / Supervisory Responsibilities

  • Recommend departmental policies, plans and guidelines and implements KEBS organizational policies and procedures for department.

  • Develop work plans and budgets for the Department for approval.

  • Prepare draft Board management papers for approval.

  • Manage Contracts and Negotiations and deals with international suppliers.

  • Oversee opening and evaluation of Quotations, Tenders, Proposals and Expressions of Interest.

  • Participate in the development and review of the Institution’s strategic plan

  • Participate in various committees in the Institution.

  • Undertake Performance Management Reviews and acts as reviewer for staff within department.

  • Manage staffing, development for procurement teams; motivates and develops project and
    team leaders i.e. evaluation committees; promotes teamwork to ensure effective work relations within department.

  • Coordinate staff and ensures all activities in the procurement department run as scheduled
    by establishing process of setting targets within department and work towards their achievement.

  • Coordinate regular meetings with staff and user departments to discuss department’s performance and resolve any issues in procurement process.

  • Mentor and coach departmental staff.

  • Oversee day-to-day management, control the operations within department, including deployment of staff and physical resources

    Operational Responsibilities / Tasks

  • Develop Procurement Budget and ensures efficient management of available resources including deploying the department budget.

  • Ensure that funds are available for any procurement under consideration.

  • Recommend the best procurement methods; Defines and communicates rules for supplier bids and ensures competitive procurement in the organization.

  • Verify all procurement and disposal activities in accordance with the Public Procurement Act and KEBS manual and policies.

  • Review all records of purchased goods, including costs, deliveries and inventories and ensures maintenance of accurate and up-to-date information concerning department on KEBS Management Information System and Sage ACCPAC

  • Analyse and evaluate historical and market information provided to assess purchasing
    decisions and recommend improvements.

  • Participate in price negotiations and manages high impact purchases.

  • Monitor quality of purchased goods and services vis-a-vis requirements and assists in
    solving major supplier problems.

  • Monitor implementation of the procurement Quality Management System.

  • Develop and implement all KEBS departments’ procurement plans.

  • Review Quarterly
    Reports on procurement from headquarters and all KEBS regional offices
    to assess progress.

    Job Dimensions

    Financial Responsibility

  • Development of budgets

  • Approval of budgets, expenditures, LPOS, LSOs and expenses.

  • Monitoring expenditure.

    Responsibility for Physical Assets

  • Provide oversight for all directorate physical assets.

  • Provide oversight for the physical assets in the department.

  • Responsible for physical assets assigned by the institution.

    Decision Making

  • Makes strategic, operational and financial decisions.

  • Plans the work of subordinates

  • Assigns work to subordinates

  • Monitors subordinates work performance

  • Appraises/evaluates subordinates’ performance

    Working Conditions

  • Works predominantly within the office.

    Job Competencies (Knowledge, Experience and Attributes / Skills).

    Academic Qualifications

  • Bachelor’s in supply chain management, Purchasing and Supplies or its equivalent

  • qualifications from a recognized institution with a Post Graduate Diploma in supply chain management procurement and Supplies;

  • A master’s degree in supply chain management, Purchasing and Supplies or its equivalent qualifications from a recognized institution.

    Professional Qualifications / Membership to professional bodies

  • Member of KISM or CIPS and other relevant professional bodies in good standing.
    Previous relevant work experience required.

  • At least ten(10) years’ relevant work experience with five (5) in a Managerial capacity.

  • Leadership Course lasting not less than four (4) weeks from a recognized institution;

  • Demonstrated competence in work performance; and

  • Fulfilling the requirements of Chapter Six of the Constitution

    Heed to Know

  • Computer proficient

  • Public Procurement Act and Regulations

  • Public Procurement Oversight Authorit guideline

  • Sage ACCPAC and IFMIS

  • Project Management

  • Management Skills

  • Corporate governance

  • Strategic Skills

  • HR for Non HR Managers

  • Finance for non-finance managers

  • QMS Auditing Skills

  • Analytical skills

  • Organisational skill

  • Quality Management System

    Attributes

  • Interpersonal skills

  • Time management

  • Communication skills

  • Leadership skills

  • Team player

  • Attention to detail

  • Negotiation Skills

  • Creativity

  • Innovation

  • Proactive

    How to Apply

  • For more information and job application details, see; KEBS Chief Manager - Procurement and Supply Chain Jobs in Kenya


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