KDIC Assistant Manager HR and Administration Jobs in Kenya

KDIC Assistant Manager HR and Administration Jobs in Kenya


  • You will supervise the implementation of policies, strategies, procedures and programs in the provision of effective and efficient Human Resource and Administration services at the Corporation.

    Key Responsibilities

  • Managerial and Supervisory Responsibilities

  • Coordinate the implementation of approved individual and group staff training, workshops and activities as per the training plans;

  • Supervise the general office administration including allocation and maintenance of office space, assets, office equipment and maintaining service contracts;

  • Supervise the evaluation and effectiveness of training and other staff development programs through the collating and development of training reports and data;

  • Facilitate recruitment process by supervising the longlisting, shortlisting, reference checking of candidates and drafting of offer letters;

  • Supervise the effective and efficient provision of outsourced services such as Catering and Cleaning services;

  • Oversee the timely processing of the Payroll including preparation and maintenance of the payroll data and preparation of monthly contribution schedules for timely remittance of statutory and other third-party deductions;

  • Supervise the update and safe custody of employment contracts, personnel files and other employee records, information and the timely and accurate maintenance and updating of Staff Establishment Database;

  • Ensure effective and efficient records and mail services at the Go Down, Central registry including the receipt, distribution, dispatch of mails and files;

  • Supervise the administration of staff leave and ensure timely processing of leave applications and up to date leave records;

  • Oversee compliance with statutory obligations in the work environment and supervise the provision of staff welfare activities in the Corporation;

  • Ensure timely resolution of employee grievances and complaints as per the Human Resource policies and procedures and other relevant guidelines;

  • Supervise the update and implementation of the Human resources, management Information systems; and

  • Preparing and updating of inventory register of office equipment, facilities and assets.

    Operational Responsibilities

  • Collecting, consolidating and updating of payroll data and processing payroll;

  • Collecting and consolidating staff training needs and training requests;

  • Implementing training programmes aimed at equipping staff with appropriate job Competencies in order to improve the design and delivery of high-quality services;

  • Providing input in the development and interpretation of HR strategies, policies and procedures;

  • Preparation of monthly, quarterly, semi-annual and annual human resource reports;

  • Providing administrative support to the recruitment process by
    participating in developing draft job descriptions and person specifications, checking applications forms and short-listing for jobs;

  • Processing staff welfare and benefits requirements including medical cover, group life /accident cover, pension scheme and Staff Association Welfare;

  • Updating and safe custody of employment contracts, personnel files and other employee records and information. Opening, Closing and Archiving HR personal files;

  • Implementing appropriate action against incidents of violations occurring against organizational policy and regulations;

  • Procuring and renewing insurance policies for the Corporation’s assets - Motor vehicles, office equipment, Furniture & Fittings, Computers, and other assets;

  • Maintaining accurate and up to date records on outsourced services, fleet management and asset maintenance;

  • Implementing decisions on maintenance and allocation of office space, equipment and furniture and ensuring timely maintenance of Corporation’s assets and vehicles;

  • Handling of employee disputes and taking appropriate action in line with approved policies, procedures and regulations;

  • Implementing the operating policies and procedures for Asset, fleet management, Security and General administration;

  • Supervising staff in the human resource and administration function including performance management and skills development; and

  • Facilitating the provision of efficient and effective transport services through timely approval of processed transport requests.

    Job Competencies

    Academic qualifications


  • Bachelor’s degree in Human Resource Management or related field.

  • Master’s degree in Human Resource Management or equivalent from a recognized institution would be an added advantage.

    Professional Qualifications and Membership

  • Post Graduate Diploma in Human Resource Management

  • IHRM membership.

    Work experience

  • At least six (6) years’ experience in Human Resource Management or administration function in a reputable organization.

    Functional Attributes

  • Computer skills

  • People management skills

  • Knowledge of labour laws

  • Planning and organizing skills

  • Coordination skills

  • Counselling skills

  • Report writing skills

  • Communication skills

  • Presentation skills

    How to Apply

  • For more information and job application details, see; KDIC Assistant Manager HR and Administration Jobs in Kenya


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