Judiciary Senior Office Administrative Assistant Jobs in Kenya

Judiciary Senior Office Administrative Assistant Jobs in Kenya

Requirements

For appointment to this grade, the applicant must have: -

A Kenya Certificate of Secondary Education mean grade C- (Minus) with a C(plain) in English or its approved equivalent from a recognized institution; and

A Diploma in Secretarial Studies from Kenya National Examination Council or equivalent qualification from a recognized institution.
- OR

The following qualifications from the Kenya National Examination Council

Shorthand III (Minimum 100 w.p.m.)

Typewriting III (50 w.p.m)
-Computerized Document Processing III

Business English III
-Communications II

Secretarial Duties II

Office Practice II

Commerce II

Office Management III
-Office Administration and Management III

Demonstrated merit and ability as reflected in work performance and results;

Proficiency in computer application skills; and

Meet the requirements of Chapter Six (6) of the Constitution.

Experience:

Have at least three (3) years’ relevant work experience in Office Administration

Job Core Competencies:

Good Interpersonal relations;

Good Communication skills;

Problem-solving skills;

Confidentiality and High Integrity; and

Ability to work under pressure.

Duties and Responsibilities

Taking dictation, transcribing and typing from drafts, manuscripts or recording from dictation machines ensuring accuracy in the work undertaken;

Facilitating and monitoring procedures for record keeping of correspondence and file movements;

Establishing and maintaining support services for the Office, including diary management, coordinating and

collating all relevant paperwork;

Facilitating appropriate systems and ensuring processes are developed and maintained to support effective and efficient day to day running of the office;

Establishing a confidential and efficient filing system for the office ensuring data protection and compliance with records management policies and procedures;

Ensuring all scheduled meetings, including preparation of meeting papers, obtaining and preparing briefing materials and presentations, and taking minutes are in order;

Establishing and maintaining office diary and travel itineraries;

Facilitating effective Management of office protocol and etiquette, handling telephone calls, appointments, mails and responding to routine emails and correspondences; and

Liaising with internal functional units and external organizations;

Ensuring security and integrity of office data, records, equipment and documents, including classified materials.

How to Apply

For more information and job application details, see; Judiciary Senior Office Administrative Assistant Jobs in Kenya

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