Judiciary Senior Office Administrative Assistant Jobs in Kenya

Judiciary Senior Office Administrative Assistant Jobs in Kenya


Requirements

For appointment to this grade, the applicant must have: -

  • A Kenya Certificate of Secondary Education mean grade C- (Minus) with a C(plain) in English or its approved equivalent from a recognized institution; and

  • A Diploma in Secretarial Studies from Kenya National Examination Council or equivalent qualification from a recognized institution.
    - OR

    The following qualifications from the Kenya National Examination Council

  • Shorthand III (Minimum 100 w.p.m.)

  • Typewriting III (50 w.p.m)
    -Computerized Document Processing III

  • Business English III
    -Communications II

  • Secretarial Duties II

  • Office Practice II

  • Commerce II

  • Office Management III
    -Office Administration and Management III

  • Demonstrated merit and ability as reflected in work performance and results;

  • Proficiency in computer application skills; and

  • Meet the requirements of Chapter Six (6) of the Constitution.

    Experience:

  • Have at least three (3) years’ relevant work experience in Office Administration

    Job Core Competencies:

  • Good Interpersonal relations;

  • Good Communication skills;

  • Problem-solving skills;

  • Confidentiality and High Integrity; and

  • Ability to work under pressure.

    Duties and Responsibilities

  • Taking dictation, transcribing and typing from drafts, manuscripts or recording from dictation machines ensuring accuracy in the work undertaken;

  • Facilitating and monitoring procedures for record keeping of correspondence and file movements;

  • Establishing and maintaining support services for the Office, including diary management, coordinating and
    collating all relevant paperwork;

  • Facilitating appropriate systems and ensuring processes are developed and maintained to support effective and efficient day to day running of the office;

  • Establishing a confidential and efficient filing system for the office ensuring data protection and compliance with records management policies and procedures;

  • Ensuring all scheduled meetings, including preparation of meeting papers, obtaining and preparing briefing materials and presentations, and taking minutes are in order;

  • Establishing and maintaining office diary and travel itineraries;

  • Facilitating effective Management of office protocol and etiquette, handling telephone calls, appointments, mails and responding to routine emails and correspondences; and

  • Liaising with internal functional units and external organizations;

  • Ensuring security and integrity of office data, records, equipment and documents, including classified materials.

    How to Apply

  • For more information and job application details, see; Judiciary Senior Office Administrative Assistant Jobs in Kenya

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