Johanniter Global Support Unit - Global Logistics Coordinator Jobs in Uganda

Johanniter Global Support Unit - Global Logistics Coordinator Jobs in Uganda


Job Responsibilities and Accountabilities

Overall Job purpose.

  • The GSU Logistics Coordinator will be responsible for reviewing and controlling operational logistics across all Johanniter Project Countries. This will require an attention to detail in Country Office voucher verification, and the ability to perform qualitative analysis to the logistics process. S/he will give logistics input and training to Country Offices so as to build logistics capacity. S/he will be responsible to help the HQ Logistics team ensure that the organizational logistics strategy is delivered through a new global support operating model which complies with Johanniter Logistics Environments guidance and overall organizational objectives.

  • S/he will provide guidance and support to/and control of Country Offices’ logistics teams and Johanniter partner organizations with a focus on ensuring donor and Johanniter guidelines are complied with. S/he will provide assistance for Country Offices and their Partners (where applicable) to be accountable for their responsibilities, to ensure that effective logistics principles and protocols are in place.

  • S/he will be actively involved in the operation of the Global Support Unit and HQ Logistics Department and is required to be hands on during the initial implementation phase, while also being flexible during a significant period of organizational change.

    Reporting lines

  • Reporting to: GSU Global Logistics Manager

  • Supervising: *GSU Global Logistics Assistant***

  • Receives technical advice from: *Head of GSU and GSU Global Logistics Manager***

  • Gives technical advice to: *Country Office Logistics staff***

  • Standing in for: GSU Global Logistics Manager

  • Replaced by: GSU Global Logistics Assistant

    Tasks

  • Support the GSU Global Logistics Manager in the implementation of new Global Logistics Management and Reporting Structures, with full involvement of all key stakeholders, specifically in assuring second level controls

  • Provide leadership to the Global Logistics Assistant to assure s/he completes their tasks and objectives

  • Assist in the roll out, implementation and review of the Monthly Logistics Package reporting from all Country Offices

  • Responsible for review of documentation for procurements, inventory, insurance and asset management of goods and services (second level control)

  • Review monthly closing checklists, with reconciliations prepared by each country office to ensure completeness

  • On a monthly basis, control quality of vouchers uploaded on SharePoint, and propose corrections/amendment, whenever required

  • Review logistics financial booking lists against vouchers on monthly basis, ensuring expenditures are booked under their respective budgets, and propose corrections/amendment whenever required

  • Review and ensure that logistical reports and donor reports are in line with the appropriate reporting requirements

  • Review controls of Country Offices and partner organizations and provide feedback, technical support, guidance and recommendations

  • Work closely with HQ Logistics Desk and Country Offices to improve logistical systems and processes in project countries

  • Provide
    feedback to Country Offices and HQ regarding logistics and procurement processes and quality of documentation

  • Support Country Offices in logistical partner assessments and review partner policies and processes regarding procurement issues capacity building

  • Support Country Offices to help ensure quality is maintained in all aspects of logistical management

  • Give feedback and recommendation to logistics staff and focal points in Country Offices and partner organizations to make sure common standards are maintained

  • Ensure logistics staff in Country Offices, partners and non-logistical staff increase their competence related to logistical issues

  • Support country offices in trainings and capacity building to assure logistics policies are fully implemented across all country offices

  • Any other task as required by GSU Global Logistics Manager, Global Support Unit and Global Logistics Desk

  • Others: Stand-in for Global Logistics Manager

    Person Specification

    Professional Qualification and Experience:

    Essential:

    • Relevant Bachelor’s Degree from a recognised university (preferably in Logistics/Procurement or minimum of 7 years logistical/procurement experience)

    • Experience of conforming with external donor (e.g. AA, BMZ, ECHO, USAID) and statutory compliance requirement

    • Fluency in English, orally and in writing

    • Experience traveling and working cross-culturally

    • Solid understanding of logistics processes

    • Proven experience in delivering trainings for logistics and non-logistics staff

    • High degree of computer literacy

    • Experience in working with partner organisations (capacity development)

    • Understanding of humanitarian programming

    Desirable

    • Knowledge of French and Spanish is an asset

    Skills and Competencies:

    • Ability to work well within a multi-cultural staff in multiple and remote locations

    • Excellent communication skills, orally and in writing, with the ability to present logistical matters to all stakeholders including non-logistical managers

    • Knowledge and experience of modern logistics frame work

    • Self-motivated and ability to adapt to new situations and needs

    • Ability to work in a team and motivate colleagues and staff of partner organisations

    • Willingness to travel, when necessary

    How to Apply

  • Applicants should apply by sending a Cover Letter and detailed CV/Resume to

  • hr.uganda@thejohanniter.org with "Global Logistics Coordinator - Surname - First Name" in the subject line.

  • The closing date is Friday, June 24, 2020.

  • Only applications of Uganda Nationals will be accepted. Only electronic applications will be considered. Only short-listed candidates will be contacted.


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