Johanniter Global Support Unit - Global Logistics Coordinator Jobs in Uganda
Johanniter Global Support Unit - Global Logistics Coordinator Jobs in UgandaJob Responsibilities and AccountabilitiesOverall Job purpose. The GSU Logistics Coordinator will be responsible for reviewing and controlling operational logistics across all Johanniter Project Countries. This will require an attention to detail in Country Office voucher verification, and the ability to perform qualitative analysis to the logistics process. S/he will give logistics input and training to Country Offices so as to build logistics capacity. S/he will be responsible to help the HQ Logistics team ensure that the organizational logistics strategy is delivered through a new global support operating model which complies with Johanniter Logistics Environments guidance and overall organizational objectives.
S/he will provide guidance and support to/and control of Country Offices’ logistics teams and Johanniter partner organizations with a focus on ensuring donor and Johanniter guidelines are complied with. S/he will provide assistance for Country Offices and their Partners (where applicable) to be accountable for their responsibilities, to ensure that effective logistics principles and protocols are in place.
S/he will be actively involved in the operation of the Global Support Unit and HQ Logistics Department and is required to be hands on during the initial implementation phase, while also being flexible during a significant period of organizational change.
Reporting to: GSU Global Logistics Manager
Supervising: *GSU Global Logistics Assistant***
Receives technical advice from: *Head of GSU and GSU Global Logistics Manager***
Gives technical advice to: *Country Office Logistics staff***
Standing in for: GSU Global Logistics Manager
Replaced by: GSU Global Logistics Assistant
Support the GSU Global Logistics Manager in the implementation of new Global Logistics Management and Reporting Structures, with full involvement of all key stakeholders, specifically in assuring second level controls
Provide leadership to the Global Logistics Assistant to assure s/he completes their tasks and objectives
Assist in the roll out, implementation and review of the Monthly Logistics Package reporting from all Country Offices
Responsible for review of documentation for procurements, inventory, insurance and asset management of goods and services (second level control)
Review monthly closing checklists, with reconciliations prepared by each country office to ensure completeness
On a monthly basis, control quality of vouchers uploaded on SharePoint, and propose corrections/amendment, whenever required
Review logistics financial booking lists against vouchers on monthly basis, ensuring expenditures are booked under their respective budgets, and propose corrections/amendment whenever required
Review and ensure that logistical reports and donor reports are in line with the appropriate reporting requirements
Review controls of Country Offices and partner organizations and provide feedback, technical support, guidance and recommendations
Work closely with HQ Logistics Desk and Country Offices to improve logistical systems and processes in project countries
Provide feedback to Country Offices and HQ regarding logistics and procurement processes and quality of documentation
Support Country Offices in logistical partner assessments and review partner policies and processes regarding procurement issues capacity building
Support Country Offices to help ensure quality is maintained in all aspects of logistical management
Give feedback and recommendation to logistics staff and focal points in Country Offices and partner organizations to make sure common standards are maintained
Ensure logistics staff in Country Offices, partners and non-logistical staff increase their competence related to logistical issues
Support country offices in trainings and capacity building to assure logistics policies are fully implemented across all country offices
Any other task as required by GSU Global Logistics Manager, Global Support Unit and Global Logistics Desk
Others: Stand-in for Global Logistics Manager
Professional Qualification and Experience:
• Relevant Bachelor’s Degree from a recognised university (preferably in Logistics/Procurement or minimum of 7 years logistical/procurement experience)
• Experience of conforming with external donor (e.g. AA, BMZ, ECHO, USAID) and statutory compliance requirement
• Fluency in English, orally and in writing
• Experience traveling and working cross-culturally
• Solid understanding of logistics processes
• Proven experience in delivering trainings for logistics and non-logistics staff
• High degree of computer literacy
• Experience in working with partner organisations (capacity development)
• Understanding of humanitarian programming
• Knowledge of French and Spanish is an asset
Skills and Competencies:
• Ability to work well within a multi-cultural staff in multiple and remote locations
• Excellent communication skills, orally and in writing, with the ability to present logistical matters to all stakeholders including non-logistical managers
• Knowledge and experience of modern logistics frame work
• Self-motivated and ability to adapt to new situations and needs
• Ability to work in a team and motivate colleagues and staff of partner organisations
• Willingness to travel, when necessary
How to Apply
Applicants should apply by sending a Cover Letter and detailed CV/Resume to
firstname.lastname@example.org with "Global Logistics Coordinator - Surname - First Name" in the subject line.
The closing date is Friday, June 24, 2020.
Only applications of Uganda Nationals will be accepted. Only electronic applications will be considered. Only short-listed candidates will be contacted.
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