Jhpiego Program Assistant Jobs in Nigeria

Jhpiego Program Assistant Jobs in Nigeria


Overview

  • The Program Assistant (PA) will provide day-to-day support for project and office operations to ensure smooth running of all programmatic functions of the project in the assigned state.

  • The Program Assistant will help manage the administrative, financial, logistical and programmatic tasks required for Jhpiego programs.

  • This includes assisting with program administration including scheduling meetings, preparation or editing of program reports, and power point presentations.

    Key Responsibilities

  • The PA will work with Finance department to arrange logistics for all Program activities and draft correspondence to partners, NGOs and other agencies as requested.

  • The PA will maintain files and support the dissemination of project information among the project team and schedule and support visitors and meetings

  • S/he will assist with drafting, editing and proofreading of technical materials and appropriate reports of program activities and results for technical leads and supervisors as requested.

  • S/he will work collaboratively with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently

  • Provide administrative support in the design, implementation and monitoring of project activities.

  • Order training materials in coordination with the Program team leaders and ensure that training materials and supplies reach training sites in a timely manner.

  • Responsible for recording and disseminating program meeting minutes.

  • Ensure that required technical and administrative reports are submitted in a timely way.

  • Assist with organization of meetings, field visits, and other activities.

  • Assist with maintaining the management calendar and keeping it up-to-date.

  • Assist with gathering technical updates for program planning, training, components of evaluations and other studies on related programs.

  • Assist in preparation of monthly, quarterly and annual work plans.

  • Assist with other programmatic and administrative duties as required.

    Required Qualifications

  • Bachelor’s degree in Business administration, Public health or related field, or equivalent job experience.

  • 3 – 4 years’ of experience in programmatic support of international health projects.

  • Experience in similar position is highly required.

    Knowledge, Skills and Abilities

  • A broad variety of programmatic, administrative, financial, and computer skills (including Word Access, Excel, PowerPoint, Outlook, and Access), which may need to be acquired through very quick learning.

  • Experience in coordinating USG funded projects and familiarity
    with international donor policies and administrative procedures.**

  • Proven track record of working with a project team composed of technical experts, program, and finance staff.**

  • Fluency in verbal, written and interpersonal communication in English.

  • Fluency in any local language in the project State will be an advantage.**

  • Proficiency in writing and editing letters, reports, and documents.**

  • Ability to coordinate information and logistics for programs and activities.

  • Good team player.

  • Ability to interact skillfully and diplomatically with numerous counterparts such as networks of senior level health professionals, donors, universities and other partners.**

  • Comfortable with a team approach to programming and the ability to manage several major activities simultaneously.

  • Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform.

    How to Apply

  • Interested candidates should submit an Application letter and a CV as ONE SINGLE WORD document indicating Position to ng-recruitment@jhpiego.org not later than 4p.m Tuesday 30th June, 2020 candidates that do not comply with the application instruction will be disqualified.

  • The title/subject of your email and application should be the position / Location you are applying for.

  • For further information about Jhpiego, please visit our website at www.jhpiego.org.

  • Only shortlisted candidates will receive an invitation for an interview.

  • Please note that any successful candidate will be subject to a pre-employment background investigation.

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