IUCEA Senior Administrative Officer Jobs in Uganda
IUCEA Senior Administrative Officer Jobs in Uganda IUCEA now wishes to recruit staff at the Secretariat for the posts of
Senior Administrative Officer
The job holder will provide administrative support to the Principal Human Resource and Administration by coordinating all matters regarding office administration, procurement, transport, conferencing/meetings, protocol, security and supervision of general staff.
Duties and Responsibilities
Provide cost effective and efficient administrative services including procurement of goods and services.
Supervise the preparation of annual procurement plan.
Manage transport issues including planning, allocation, maintenance, insurance, vehicle registration, controlling and accounting of fuel.
Ensuring safety of staff and assets of IUCEA by ensuring secure working environment
Provide protocol services to visitors and dignitaries visiting IUCEA.
Organise official luncheons, dinners, cocktails and other get together activities of IUCEA
Supervise the management of IUCEA registry.
Coordinate logistics for meetings, travel requests and produce relevant reports and minutes.
Liaison with the ministries in charge of Foreign Affairs of the Partner States in all respect of immunities, Visas, work permits and privileges of IUCEA staff.
Follow up of supply of goods and services and generate procurement reports.
Supervise general staff.
Performing any other duties that may be assigned by the Principal Human Resource and Administration from time to time.
Key Performance Indicators
Efficient administrative system.
Safety of IUCEA staff and assets.
Timely acquisition of office supplies.
Timely processing of work permits, travel requests, report and meeting logistics.
Efficient transport system.
Minimum Job Requirements
Masters’ degree in Business Administration (MBA) or Masters’ degree in Public Administration, International Relations or its equivalent from a recognised university
Certified Public secretary (CPS), Post graduate Diploma in Human Resource, Purchasing and Supply Chain Management or its equivalent are an added advantage
Minimum eight (8) years, 3 years at senior position in either in public service or a busy private establishment
S/He Must be able to provide strategic and team leadership, create a conducive and empowering work environment which promotes creativity and innovation among staff, coach, mentor and motivate staff, manage diversity, conflict and change, procurement, effectively communicate, have presentation, conceptual, analytical, planning, negotiation, networking, judgment and decision making skills; should also be computer literate.
How to Apply
For more information and job application details, see; IUCEA Senior Administrative Officer Jobs in Uganda
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