Islamic Relief Procurement Assistant Jobs in Kenya

Islamic Relief Procurement Assistant Jobs in Kenya

Job Details

  • Islamic Relief Worldwide is an international humanitarian organisation that provides development programs and humanitarian relief around the globe, regardless of race, political affiliation, gender or belief.

    Key Responsibilities:

    • The Procurement Assistant will be reporting to the Procurement Officer and will performs the following tasks among others:

    • Proper management of all procurement related activities carried out by the organization in Garissa field office.

    • Support Implementation of procurement management policies and strategies.

    • Timely development, coordination and implementation of procurement plans and procurement activities arising from the organization operations.

    • Review procurement requests and initiate procurement procedures for office and projects equipment, supplies and services.

    • Assist the Associate Procurement Officer in maintaining current up to date Procurement documents and Manuals

    • Prepare Request for Quotations (RFQ), Invitation to Bids (ITBs) or Request for Proposals (RFPs) documents, receipt of quotations, bids or proposals.

    • Preparation of reports on the organization procurement activities.

    • Organize hotel and event arrangements for all official IRK meetings/ functions, engagements, ensure that all requirements are catered for as required.

    • Prepare and submit (weekly or monthly) reports on PRs raised, RFQs sent out, invoices received and items received/dispatched

    • Maintain appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose.

    • Submit complete trail of procurement documents to finance for payment using the payment register

    • Facilitate knowledge building and knowledge sharing:

    • Carrying out of any other duties assigned by the Supervisor.

    • In charge of fleet management – Ensure all the office Cars are serviced and are in good condition.

    Person Specification/Qualification

    • Degree in Business management or related field. Procurement / Logistics

    • At least 3 years’ experience on supply chain management in
    International NGO set-up

    • Demonstrated experience in Procurement management

    • CIPS

    • Membership of Kenya Institute of Supply Management (KISM)

    • Good working knowledge of government procurement and disposal procedures and laws particularly the Public Procurement and Disposal Act, 2005 and Regulations, 2006.

    • Effective IT Skills (Word & Excel).

    • Communication, tact and negotiation skills.

    • Problem solving.

    • Flexible and patient.

    • Conceptual understanding of participatory approach

    • Fluent in Written and spoken English.

    • Impeccable integrity and honesty

    • Good communication skills both verbally and in writing

    • Good interpersonal, public relations and negotiation skills.

    • Ability to manage staff and provide good leadership.

    • Demonstrable exposure to a computerized working environment and basic ICT literacy and strong proficiency in the use of office computer applications.

    • Attention to detail and a high degree of accuracy.

    • Team player

    • Prudent in resource use and management

    • Records Management skills

    How to Apply

  • Please send us your cover letter and detailed CV, including your qualifications, experience, names and addresses of three referees, a working e-mail address and daytime telephone contacts. The forwarding e-mail and cover letter must clearly indicate the position title on the subject line.

  • Send your application to

  • by Friday 19th June 2020.

  • Please note that this is an urgent recruitment, shortlisting will be done on a rolling basis

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