IRC Human Resource & Administration Officer Jobs in Uganda
IRC Human Resource & Administration Officer Jobs in UgandaJob DescriptionUnder the direct supervision of the Field Coordinator, the HR/Admin Officer will support the affairs related to the day to day running of the IRC Uganda office in Kiryandongo and is the focal person providing key support on all HR functions.
The Human Resource/Admin Officer will assist in the human resources activities including recruitment and orientation, personnel files, staff benefits and insurance schemes, timesheets and payroll.
Duties and Responsibilities
Recruitment and On-boarding
Initiate and coordinate all the recruitment requests and follow through on hiring procedures in line with the policy.
Prepare and post all job advertisements for all vacant positions in appropriate channels and ensure wide and appropriate distribution, this includes e-filing of application and sending out HR communications.
Maintain a recruitment resource database (CVs).
Maintain an organized recruitment resource database and bi-weekly update the recruitment status report and send it to all managers on a weekly basis
Organize interviews and follow through on hiring procedures in line with the IRC policy
Liaise with hiring managers and field HR/Admin staff to ensure new staff are oriented upon hire in all IRC offices.
Includes providing pre-assignment information, orienting employee to the IRC Way in the office.
Preparing and track offer letters and employment contracts.
Prepare CoS (Change of Status) forms as required and draft/track Staff Contracts, termination forms/notifications.
Ensure internal equity is maintained for staff compensation and benefits and advice programs leads accordingly.
Ensure staff understand their benefits package and lead an effective administration of the benefits.
Maintain accurate and up to date personnel records of all employees including orderly archiving.
Ensure the IRC way violations are captured, reported, and followed through on a monthly basis.
Support the management of IRC Uganda’s HRIS system and ensuring that it is accurate and maintained up to date.
Support the maintenance of all talent acquisition and management processes in Cornerstone and the HRIS as assigned, to ensure 100% data integrity.
Act as a point of contact for all Cornerstone enquiries for Kiryandongo.
Capacity building employees, management in use of Cornerstone and the HRIS.
Support Payroll process for national staff, as required.
Coordinate timely performance appraisals and maintain an updated PME database for all staff in coordination with the other field HR leads
Ensure that performance evaluations for all staff are conducted on time, and review all evaluations to ensure quality and consistency
Collate training needs from the PME and ensure that they are captured in the Annual learning and development plan.
Health Insurance Management
Coordinate the national staff health insurance scheme ensuring timely and accurate reports from the service provider.
Ensure all staff and eligible dependents are registered on to the medical insurance scheme, monitor staff medical coverage and ensure that the scheme is functioning well.
Liaise with the health service provider to resolve any issues with the services.
Follow up on all medical insurance matters for staff including adding and deleting staff to/from the employer’s liability and the medical and hospitalization insurance policy schemes as well as follow up on payments and claims.
Process and track all termination paperwork for all national staff including preparation of termination notice letters in relation to closing grants and restructuring.
Work closely with supervisors to ensure exit interviews are offered to all staff and data is captured in the online exit survey to ensure a learning and reflective culture in the country program.
Ensure that staff are removed from the Health Insurance scheme and GPA schemes accordingly
Develop and maintain reports to update and finalize terminal benefits
Perform other duties as needed or requested by the HR/Admin Manager or the HR Coordinator.
Key Working Relationships
Ministry of Labour, Social Welfare and Health, NGO’s, Communication & Utility Companies, Hotel/Guesthouse owners, IRC Legal representatives, Newspapers, and radio media, etc
HR/Admin Manager, SMT, Finance, Supply Chain and Program Departments.
University Degree, higher diploma in Human Resources or similar professional qualification
3 years of relevant professional experience in human resources
Strong knowledge and experience of HRISs, and ideally in supporting others to use HRIS
Extensive knowledge and experience of managing a payroll, preferably for more than 400 employees
Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR sector
Previous experience in using ProMISe HRMIS is an advantage
Strong experience in a human resource support role
Skills and Abilities
Ability to analyse and interpret numerical data and processes
Ability to maintain the highest degree of discretion and confidentiality of HR information
Ability to use judgement to determine when to deal with a query to conclusion or when to pass to another member of the team
Organised and methodical and with good attention to detail
Willingness and ability to work within a multi-site, international organisation
Customer focused with good interpersonal skills
Ability to work on own initiative with limited supervision
Ability to deal with ambiguity and work towards a resolution
Excellent written and verbal communication skills
Excellent Microsoft Office packages - Word, Excel, and Outlook.
Able to coach and support others
This position is open only to Ugandan nationals.
Deadline for receiving applications is July 10th 2020.
How to Apply
For more information and job application details, see; IRC Human Resource & Administration Officer Jobs in Uganda
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