IRC HR & Admin. Officer Jobs in Uganda

IRC HR & Admin. Officer Jobs in Uganda


Job Description

  • Under the direct supervision of the Sen. HR & Admin. Officer, the HR & Admin. Officer supports the affairs related to the day to day running of the IRC Kampala office, providing key support on all HR functions. The HR & Admin. Officer will support in the human resources activities including recruitment and orientation, personnel files, staff benefits and insurance schemes and payroll.

    Duties and Responsibilities

    Recruitment and On-boarding

  • Initiate and coordinate the recruitment requests and follow through on hiring procedures in line with the policy.

  • Prepare and post job advertisements for vacant positions in appropriate channels and ensure wide and appropriate distribution, this includes e-filing of application and sending out HR communications.

  • Maintain a recruitment resource database (CVs).

  • Maintain an organized recruitment resource database and weekly update the recruitment status report and send it to all managers on a weekly basis.

  • Organize interviews and follow through on hiring procedures in line with the IRC policy.

  • Liaise with hiring managers to ensure new staff are oriented upon hire at the IRC office. Includes providing pre-assignment information, orienting employee to the IRC Way in the office.

    Contract Management

  • Preparing and track offer letters and employment contracts.

  • Prepare CoS (Change of Status) forms as required and draft /track Staff Contracts, termination forms/notifications.

  • Ensure internal equity is maintained for staff compensation and benefits and advice programs leads accordingly.

  • Ensure staff understands their benefits package and lead an effective administration of the benefits.

  • Maintain accurate and up to date personnel records of all employees including orderly archiving.

  • Ensure the IRC way violations are captured, reported, and followed through on a monthly basis.

    HRIS Support

  • Support the management of IRC Uganda’s HRIS system and ensuring that it is accurate and maintained up to date.

  • Support the maintenance of talent acquisition and management processes in Cornerstone and the HRIS as assigned, to ensure 100% data integrity.

  • Act as a point of contact for Cornerstone enquiries

  • Capacity building employees & management, in the use of Cornerstone and the HRIS.

  • Support Payroll process for staff, as required.

    Performance Management

  • Coordinate timely performance appraisals and maintain an updated PME database for all staff in coordination with the field HR leads.

  • Ensure that performance evaluations for staff are conducted on time and review all evaluations to ensure quality and consistency.

  • Collate training needs from the PME and ensure that they are captured in the Annual learning and development plan.

    Health Insurance management

  • Coordinate the national staff health insurance scheme ensuring timely and accurate reports from the service provider.

  • Ensure staff and eligible dependents are registered
    on to the medical insurance scheme, monitor staff medical coverage and ensure that the scheme is functioning well.

  • Liaise with the health service provider to resolve any issues with the services.

  • Follow up on all medical insurance matters for staff including adding and deleting staff to/from the employer’s liability and the medical and hospitalization insurance policy schemes as well as follow up on payments and claims.

    Exit Management

  • Process and track termination paperwork for all staff including preparation of termination notice letters in relation to closing grants and restructuring.

  • Work closely with supervisors to ensure exit interviews are offered to all staff and data is captured in the online exit survey to ensure a learning and reflective culture.

  • Ensure that staff are removed from the Health Insurance scheme and GPA schemes accordingly.

  • Develop and maintain reports to update and finalize terminal benefits.

  • Perform other duties as needed or requested.

    Qualifications

  • Bachelor’s degree in Human Resources, Business Administration, or any other related course.

  • 3 years of relevant professional experience in human resources.

  • Strong knowledge and experience of HRISs, and supporting others to use HRIS.

  • Extensive knowledge and experience of managing a payroll, preferably for more than 400 employees.

  • Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR sector.

  • Previous experience in using ProMISE HRMIS is an advantage.

  • Strong experience in a human resource support role.

  • Ability to analyze and interpret numerical data and processes.

  • Ability to maintain the highest degree of discretion and confidentiality of HR information.

  • Ability to use judgement to determine when to deal with a query to conclusion or when to pass to another member of the team.

  • Organized and methodical and with good attention to detail

  • Willingness and ability to work within a multi-site, international organization.

  • Customer focused with good interpersonal skills.

  • Ability to work on own initiative with limited supervision.

  • Ability to deal with ambiguity and work towards a resolution.

  • Excellent written and verbal communication skills

  • Excellent Microsoft Office packages – Word, Excel, and Outlook.

  • Able to coach and support others.

    How to Apply

  • For more information and job application details, see; IRC HR & Admin. Officer Jobs in Uganda


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