IRC HR & Admin Assistant Jobs in Uganda

IRC HR & Admin Assistant Jobs in Uganda


Job Description

  • Reporting to the HR & Admin. Officer, the HR & Admin. Assistant is responsible for providing support for day-to-day administrative requirements, functions, and general office management of the IRC Urban Office.

    Duties and Responsibilities

    Human Resources

  • Assist generally in the human resource /recruitment activities for the national employees (job adverts, interviews, contracts, and personnel files) for the IRC in Urban.

  • Maintain a recruitment resource database (CVs).

  • Draft and track of Staff Contracts/COS with the support of HR/Admin Officer.

  • Prepare the IRC staff list monthly in liaison with the HR/Admin Officer Urban.

  • Submit and track medical forms for the newly recruitment staff Urban Office.

  • Provide support to staff, follow up and report any issues staff are facing with the medical service providers.

  • Maintain employee’s database for employee leave, employee performance evaluation and staff training tracking sheets.

  • Prepare exit evaluation grid, collate results, and provide copies to relevant managers in liaison with the HR & Admin Officer.

  • Prepare monthly HR reports for Urban.

  • Maintain the leavers and departure trackers monthly.

  • In liaison with the HR and Admin Officer –South West, prepare monthly payroll information for staff and forward to the Country HR Lead for payroll processing in a timely manner.

  • Maintain and update the timesheet tracking database for national staff in Urban and file all timesheets
    appropriately.

    Administration

  • Under the supervision of HR/Admin Officer prepare monthly cash projections for the Human Resources/Admin Department

  • Ensures OADM forms/Templates are replenished and updated.

  • Assist to monitor staff movement to/from the field, to trainings, etc. and provide weekly updates (Travel calendars) to relevant staff.

    Qualifications

  • Bachelor’s degree in Human Resources, Business Administration or any other related course.

  • At least 2 years of work experience in performing similar duties.

  • Proven skills in administration and human resources management.

  • Strong organizational, interpersonal skills.

  • Good administrative skills.

  • Strong written and oral English communications skills.

  • Excellent computer skills including MS Word, Excel, PowerPoint, and Outlook

  • Ability to work independently while being a strong team player.

  • Strong skills in collaboration with multi-cultural and diverse teams.

  • A team builder with excellent people skills; must be culturally sensitive.

    How to Apply

  • For more information and job application details, see; IRC HR & Admin Assistant Jobs in Uganda


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