IOM Programme Support Officer Jobs in South Sudan

IOM Programme Support Officer Jobs in South Sudan


Context

  • Under the overall guidance of the Chief of Mission and the direct supervision of the Programme Coordinator, the incumbent will be responsible to support both the Chief of Mission and the Programme Coordinator with external stakeholders liaison and planning of meetings and events, managing and ensuring follow-up to external commitments, collecting relevant data and information from different IOM South Sudan units for purpose of donor reporting, project development and external representation, information management and production including donor reports, and workflow management. The Programme Support Officer’s tasks will include:

    Core Functions / Responsibilities:

    Chief of Mission Support

  • Support the Chief of Mission in managing core workflow and outputs on a timely basis, ensuring that the COM is able to execute his duties and responsibilities and is prepared for all meetings.

  • Draft briefs and talking points as required.

  • Ensure that all follow-up from meetings is logged, followed-up upon and concluded.

  • Maintain the COM agenda including travel agenda and proactively communicate changes and anticipate and respond to scheduling conflicts. Organize all relevant internal and external stakeholders’ meetings and events for COM particularly with donors, other UN agencies, and government counterparts and ensure events are prepared and organized to the highest professional standards.

  • As required, participate in those meetings and events and take minutes, and facilitate two-way communication between senior management and PMs and focal points from relevant units.

  • Liaise with external stakeholders as required and ensure maintaining of good relations in this regard.

  • Review reports, correspondence and other documents that are submitted to the COM for review and/or endorsement. Draft correspondence and other documents as needed.

    Program Support Unit (PSU)

  • Facilitate intra-Mission coordination in supporting the development and consolidation of inputs for information requests from Headquarters, Regional Office, other IOM missions and external partners including donors, Government, partner agencies and implementing partners.

  • Support development of project proposals, concept notes, briefs/info sheets, sit-reps and other donor updates including the collection of information and data from the different IOM South Sudan Units for this purpose.

  • Support with the information flow within the IOM South Sudan mission.

  • Organize all relevant internal and external stakeholders’ meetings and events for PSU particularly with donors, other UN agencies, and government counterparts and ensure events are prepared and organized to the highest professional standards.

  • As required, participate in those meetings and events and take minutes.

  • Liaise with external stakeholders as required and ensure maintaining of good relations in this regard.

  • Perform such other duties as may be assigned.

    Required Qualifications and Experience:

    Education
    • Master’s deg
    ree in Political or Social Science, Law, International Relations or a related field from an accredited academic institution; or

    • University degree in the above fields with two years of relevant professional experience.

    Experience

    • Experience in assisting management with workflow management, organization of meetings and events with external stakeholders and documentation management and review;

    • Experience in supporting the production of information products including but not limited to donor reports and project proposals and concept notes; and,

    • Experience in liaising with external stakeholders including but not limited to other UN agencies,
    donors and senior government officials.

    Skills

    • Planning and organization skills;

    • Knowledge of Microsoft suite products, particularly Word, Excel, and PowerPoint; and,

    • Ability to coordinate with both external and internal stakeholders.

    Languages

  • IOM’s official languages are English, French and Spanish.

  • For this position, fluency in English is required (oral and written). Working knowledge of Arabic, French, Spanish and/or local language is an advantage.

  • Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

    Required Competencies:

  • Values - all IOM staff members must abide by and demonstrate these three values:

    • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

    • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

    • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

    Core Competencies – behavioural indicators

    • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

    • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

    • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

    • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

    • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

  • Competencies will be assessed during a competency-based interview.

    Other:

  • Internationally recruited professional staff are required to be mobile. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

  • For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

  • Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

    How to Apply

  • Interested candidates are invited to submit their applications via - see links below

  • PRISM, IOM e-Recruitment system, by 01 April 2021 at the latest, referring to this advertisement.

  • IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

  • Only shortlisted candidates will be contacted.

    For more information and application details; see IOM Programme Support Officer Jobs in South Sudan - Apply by 1st April 2021


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