Inter-University Council for East Africa (IUCEA) Senior Administrative Officer Jobs in Uganda

Inter-University Council for East Africa (IUCEA) Senior Administrative Officer Jobs in Uganda


  • The job holder will provide administrative support to the Principal Human Resource and Administration by coordinating all matters regarding office administration, procurement, transport, conferencing/meetings, protocol, security and supervision of general staff.

    Duties and Responsibilities

  • Provide cost effective and efficient administrative services including procurement of goods and services.

  • Supervise the preparation of annual procurement plan.

  • Manage transport issues including planning, allocation, maintenance, insurance, vehicle registration, controlling and accounting of fuel.

  • Ensuring safety of staff and assets of IUCEA by ensuring secure working environment

  • Provide protocol services to visitors and dignitaries visiting IUCEA.

  • Organise official luncheons, dinners, cocktails and other get together activities of IUCEA

  • Supervise the management of IUCEA registry.

  • Coordinate logistics for meetings, travel requests and produce relevant reports and minutes.

  • Liaison with the ministries in charge of Foreign Affairs of the Partner States in all respect of immunities, Visas, work permits and privileges of IUCEA staff.

  • Follow up of supply of goods and services and generate procurement reports.

  • Supervise general staff.

  • Performing any other duties that may be assigned by the Principal Human Resource and Administration from time to time.

    Key Performance Indicators

  • Efficient administrative system.

  • Safety of IUCEA staff and assets.

  • Timely acquisition of office supplies.

  • Timely processing of work permits, travel requests, report and meeting logistics.

  • Efficient transport system.

    Minimum Job Requirements

    Academic Qualifications

  • Masters’ degree in Business Administration (MBA) or Masters’ degree in Public Administration, International Relations or its equivalent from a recognised university

    Professional Qualifications

  • Certified Public secretary (CPS), Post
    graduate Diploma in Human Resource, Purchasing and Supply Chain Management or its equivalent are an added advantage

    Work Experience

  • Minimum eight (8) years, 3 years at senior position in either in public service or a busy private establishment

    Key Competencies

  • S/He Must be able to provide strategic and team leadership, create a conducive and empowering work environment which promotes creativity and innovation among staff, coach, mentor and motivate staff, manage diversity, conflict and change, procurement, effectively communicate, have presentation, conceptual, analytical, planning, negotiation, networking, judgment and decision making skills; should also be computer literate.

    How to Apply

  • The deadline for submission of applications to the IUCEA Secretariat is 6th April, 2020.

    Application letters should be accompanied with the following:

  • Certified copies of the applicant’s degree awards

  • Up to date and comprehensive Curriculum Vitae

  • Addresses of three referees, one of which should be of the current immediate supervisor.

  • Applications marked “APPLICATION FOR THE POST OF …….


  • Applications shall be sent to the following address:

    The Executive Secretary
    Inter-University Council for East Africa
    P.O. Box 7110, Kampala, Uganda

  • Tel +256 414 256 251/2

  • E-mail recruit@iucea.org


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