Interpeace Finance and Administration Manager Jobs in Ethiopia

Interpeace Finance and Administration Manager Jobs in Ethiopia


Purpose and General Overview

  • The Finance and Administration Manager oversees and mentors the Finance and Administration team (to be hired as the programme expands) that support the various projects in Ethiopia. More specifically, the position is responsible for:

  • The overall financial aspect of the project cycle for the different grants implemented in country. This implies donor contracts, compliance with internal and donor regulations, accounting, compliance with any legal aspect and reporting in Ethiopia, budget management and audits.

  • Preparing and justifying internal reporting as well as external to donors and other local authorities.

  • Preparation and coordination of all audits in the region.

  • If working through partners or external actors, coordination and monitoring on the finance, HR and administration aspects of the work implemented by third parties.

  • Preparing monthly the internal controls to prepare accounting data for monthly closing and reporting.

  • Oversight of the Administration function and responsible for the day to day running of the office in Addis.

  • Coordinate all HR administration matters with the HR Manager in Nairobi who will be in contact with the HR service provider in Ethiopia.

  • The Finance and Administration Manager works closely with the programme team in country as well as the regional office in Nairobi and Head Quarters in Geneva, to deliver coordinated, coherent and compliant financial management for Ethiopia. The position also interacts frequently with auditors, providing information and justification for financial management in the region. S/he also works closely with implementing partners to oversee, monitor and build their capacity for financial management.

    Key objectives

    ,li> Accounting and financial software is up-to-date and in line with Interpeace systems requirements.

  • Ensuring understanding of all contractual obligations in country including grant agreements as well as internal policies, procedures, external donor guidelines and relevant local regulation
    Preparation of donor reports in timely manner, by setting up automated reports using Sunsystem tools (Q&A)

  • Organization of financial preparatory workshop with implementing partners when new projects have been granted and in advance of their commencement.

  • Regular visits to partners office are conducted for internal control and capacity building.

  • Produce financial reports that are accurate and timely, and communicate appropriate financial information.

    Duties and responsibilities

    Oversight of Finance

  • Ensure timely submission of financial reports from the Ethiopian entities (including implementing partners), oversee the monthly review and monitor the resolution of issues arising from the reviews.

  • Train and coach Finance Officers on Interpeace Financial Rules and Procedures and specific contractual requirements imposed by donors. Monitor the Finance Officers’ compliance with internal and donor regulations.

  • Oversee the Addis Office accounting, including the monthly review of Balance Sheets accounts.

    Budgeting

  • Responsible for the full consolidated budget to any project implemented in Ethiopia as well as the operating office budget if own resources needed. Budgets must be done in coordination with programme team, Nairobi office and validated by Head Quarters.

    ,li> In collaboration with the HR Manager in Nairobi and the Global HR Manager in Geneva, analyse compensation packages, taxation requirements, and human resource policies to ensure that Interpeace has fully accounted for the full cost of local staff compensation and benefits and is compliant with local laws.

  • Ensure that the approved donor budgets are coded in accordance with the Interpeace Chart of Accounts (CoA), to help facilitate subsequent donor reporting.

  • Develop and analyse finance reports (budgeting and forecasting) within the framework of Interpeace financial reporting systems, in liaison with Programme colleagues and other Interpeace offices and partners.

    Financial Management and
    Systems


  • Approve expenses, in line with approved budgets, for the projects being implemented.
    Cash management – oversee management of the bank account in Ethiopia, and daily monitoring of cash balances.

  • Oversee funds transfers to the Ethiopia Office and to Partners to make sure they are funded in a timely manner, in accordance with approved budgets and to ensure the smooth implementation of Interpeace’s programmes.

  • Visit the Partners to perform capacity assessments and internal audits and reviews as required, to ensure compliance with Interpeace and donor requirements. Coordinate and supervise any subsequent training that is provided as a result of the capacity assessment with the finance team and Global Compliance Officer.

  • For new programmes, monitor that the local Partners financial rules and procedures are harmonised with those of Interpeace and the current donors. Ensure training to new partners and staff on Quick Books, accounting procedures, record keeping, and reporting procedures.

    Financial Reporting and Audit

  • edge and therefore reduce risks.
    Provide feedback on the Interpeace financial rules and procedures and help to enhance, refine and contextualize these when needed.

  • Perform other duties related to finance and administration as called upon.

    Management of Personnel and Resources

  • Creates an enabling work environment that fosters learning and innovation, where staff members can achieve their potential, demonstrating gender-responsive and non-discriminatory behaviour and attitudes.

  • Mentors and coaches staff members, monitors, evaluates and documents the individual performance of direct reports through a staff development lens
    In collaboration with the Global Operations Unit, establishes and implements necessary measures that respond to the health, wellbeing and safety and security needs of the staff.

  • Subject to Ethiopia programmes growth and guided by and in close collaboration with the HR unit, recruits, motivates, develops, inspires and builds a high performance and cohesive finance team.

    Qualifications:

  • Candidates with relevant qualifications, experience, a tertiary degree, and fluent in English, are invited to apply. Preference will be given to those residing in Ethiopia.

  • Relevant experience and qualifications may include

    Education

  • Tertiary degree and a professional qualification in finance such as Chartered Accountant, Certified Public Accountant, Master of Business Administration or equivalent.
    Experience

  • Understanding of and experience in financial management within the context of Non-Governmental Organizations (NGOs).

    Competencies

  • Advanced knowledge of financial and fiduciary concepts, including an ability to develop and manage complex budgets; create and interpret financial statements and reports; and develop/manage cash flow projections.

  • Advanced knowledge and understanding of management principles as they relate to multi-cultural and complex organizations

  • Accounting knowledge and operating capacity for Sun Systems, QuickBooks, and other financial management systems.

  • Advanced written and oral communication skills in English and French
    Computer literacy in all MS Office applications.

  • Ability to work within tight deadlines
    Commitment to supporting local peace building initiatives.

  • Familiarity with Rwanda and Great Lakes Region would be an added advantage.


  • Have you ever been criminally convicted or subject to any criminal or administrative penalty by any competent authority? If yes, please specify:

  • Have you ever been terminated or separated (e.g. contract termination, dismissal, non-renewal) or subject to any disciplinary measure or sanction by your employer for fraud, harassment, sexual harassment, sexual exploitation or sexual abuse?

  • Have you ever resigned while under investigation or during disciplinary proceedings?

  • Confirming the following declaration of understanding:

    How to Apply

  • Qualified candidates are invited to submit their application to

  • recruitment@interpeace.org no later than 18 April 2021. “Finance and Administration Manager – Ethiopia” MUST BE included in the subject line of the application email to be considered. The application must include:

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