International Rescue Committee Fleet Assistant Jobs in Uganda

International Rescue Committee Fleet Assistant Jobs in Uganda

  • The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives.

  • Reporting to supply chain officer, the Fleet Assistant is responsible for the efficient coordination and management of all transport, fleet, and equipment management functions for IRC’s office in Arua.

  • The position will also be responsible for the implementation of good fleet management practices and policy across all the field sites


    Specific responsibilities include,

  • Work with the Supply Chain manager/officer to design a suitably staffed and equipped transport function to support the IRC’s vehicle operations and policies.

  • Implement and direct IRC standard Vehicle policies and procedures, with attention to safety and security issues.

  • Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicle related parts and consumables, including fuel.

  • Evaluate, manage and monitor drivers.

  • Focal point for all purchases in Transport department. Raising PRs for vehicles spare parts and vehicle repairs.

  • Manage the vehicle pool (if applicable).

  • Ensure that appropriate communications equipment is installed and functioning in IRC vehicles to meet the operational and security requirements.

  • Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators.

  • Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).

  • Inspect and record condition of vehicles, by maintaining weekly checklists file and ensuring that Vehicles logbooks are accurately filled

  • Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, use of Codan, etc.

  • Ensure all vehicles are properly cleaned on daily basis.

  • Prepare weekly and monthly report on transport department and discuss with Supply Chain manager

  • Signing on vehicle fuel forms for refueling and keeping
    accurate record and monitoring system on fuel consumption.

  • Work with the Supply Chain Coordinator to ensure that vehicles are prepared for routine and emergency security requirements.

  • Ensure that all vehicles are secure when not in use.

  • Be familiar with local regulations / laws.

  • Any other duties as may be assigned by the supervisor

    Expected Deliverables

  • Provide on-time, standard monthly reports to the Supply Chain Manager/officer, including fuel consumption report, maintenance report and any other reports requested by Supervisor.

  • Well maintained fleet and good filing system for all vehicles

  • Generate and / or maintain comprehensive price list for spare parts

  • Maintain full and accurate inventory records for warehouses, assets and furniture

  • Conduct documented quarterly job performance reviews of Transport staff, providing appropriate feedback.


    Personal Characteristics

  • Strong sense of personal integrity.

  • Attention to detail.

  • Strong supervisory skills.

  • Ability to multi-task.

  • Team spirit and problem-solving abilities.

    Job Requirements

  • Knowledge of generic transport procedures and practices (IRC or NGO experience advantageous).

  • two years’ work experience in fleet management, at least one year in a supervisory capacity.

  • Holder of a valid driving license

  • Competent in spoken and written English

  • Mechanical background is a plus

  • Good mathematical skills.

  • Competent use of PC especially spreadsheets.

  • Experience in Using HF/VHF radios

    How to Apply

  • For more information and job application details, see; International Rescue Committee Fleet Assistant Jobs in Uganda

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