International Medical Corps Admin & HR Officer - for Maternity Cover Jobs in Ethiopia

International Medical Corps Admin & HR Officer - for Maternity Cover Jobs in Ethiopia

Job Description

Employee Position Summary

  • Under the supervision of the Senior Admin & HR Officer the HR/Admin Officer provides general human resources and Admin support services for the department.

  • He/she will be responsible for: managing the recruitment and selections process, managing the employment contracts which includes proper record keeping, for producing updated staff information including payroll data on a monthly basis for the assigned areas and assisting in all administration tasks in the department.

    Job Description/Responsibilities

  • Facilitates the preparation and timely completion of staff contracts for field offices staff.

  • Maintains staff personal files (which should include all the required documents as per the staff file checklist) & keep all documents in each personnel file.

  • Ensures assigned field offices employees has valid Employment contract on the file (which entails proper employment contract management).

  • Responsible to download applications from webmail (ethiojobs), longlisting application based on the minimum requirement and provide it to the concerned technical (hiring) manager.

  • Responsible to create & update staff HR data base on Cost Point regularly.

  • Responsible to prepare the summary of staff contracts and lease agreement for duty stamp and follow up on the accomplishment.

  • Identify vacant position, and organize assessment methods and involve in recruitment and selection process with related department members and produce all the required reports.

  • Provide updated staff list for payroll preparation on monthly base.

  • Ensures that all new hired staffs’ Inductions’ is scheduled and conducted with the relevant department in Addis level as well as in the field office.

  • Process registration and notification of new staff, notify salary change & dependents with Pension Agency.

  • Ensure staff medical claims are timely reimbursed and follow the process to submit to insurance company.

  • Responsible for booking of flight ticket & accommodation for staff & visitors. Communicate the necessary section for arraignment of transport & accommodation.

  • Ensure service payment for ticket, hotel and bill payments (Internet & telephone) are settled timely.

  • Ensure staff air time monthly allowance are purchased & distributed to staff on a monthly base.

  • Follow
    up and ensure that all staff files are with updated and signed JDs, and also staff performance appraisals are done in a timely manner.

  • Maintains and updates leave records for all national staff and ensures monthly leave report is updated.

  • Assist in implementing staff insurance policies and updates.

  • Manages staff exit process which includes managing clearance, final payment, work certificate, insurance exclusions, etc.

  • Produce periodic reports on the assigned area.

  • Performs any other related tasks as assigned by the supervisor.

    Job Requirements

  • Bachelor Degree in Business management or HRM.

  • Three years or more in INGO work experience in related field.

  • Work experience in similar field working environment is an advantage.

  • Good knowledge of English language, especially writing skills,

  • knowledge’s for staff data management.

  • Proficient in computer skills particularly Microsoft Office, especially use of Excel

  • Ability to manage and priorities a varied workload and work to deadlines

  • Ability to analyses and consolidate financial information


  • Ability to produce and communicate clear financial reports as required

  • Excellent team working skills as well as the ability to apply own initiative

  • Ability to develop and enhance the existing financial systems and processes

  • Good written and verbal communication skills

  • Commitment to the humanitarian/development sector

    Compliance & Ethics

  • Promotes and encourages a culture of compliance and ethics throughout International Medical Corps.

  • As applicable to position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.
  • Conducts work with the highest level of integrity. Communicates these standards to partners and requires them to adhere to these values.

    Prevention of Sexual Exploitation and Abuse

  • Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and among beneficiaries served by International Medical Corps.

    How to Apply

  • Interested applicants who meet the above requirements should submit their application letter and CV through before OR on June 30, 2020.

  • Only short listed candidates will be contacted.


  • IMC is equal opportunity employer and hence candidate from all background: religion, ethnic group, qualified women and people living with disabilities, etc are all encouraged to apply.

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