Insurance Regulatory Authority Records Management Officer Jobs in Kenya

Insurance Regulatory Authority Records Management Officer Jobs in Kenya


Job Summary

  • Responsible for developing, planning and implementing effective records management programs and activities.

    Principle Responsibility

    Key Responsibilities and Main Tasks

    Records Administration

  • Supervise the Authority’s Records Management Office, filing systems, facilities, equipment and tools

  • Management of correspondences i.e. receiving, identifying,classifying, indexing, arranging, distribution and storing of records

  • Facilitate appropriate access to information

  • Guiding all staff in the management of their records and use of the Authority’s records management system

  • Ensure the registry is cleaned and fumigated regularly to rid of dust
    and pests that can destroy files and records

  • Ensure timely response to internal and/or external information enquiries

  • Manage the delivery and distribution of mail to all stakeholders.

    Records Storage Management

  • Ensure proper management of archived and closed files, disposal and destruction procedures as provided by the Government Policy
    and procedures

  • Maintain, review and document records systems

  • Maintain records safety and access control measures

  • Supervise the digitization of the Authority’s records

    Key Responsibilities and Main task

  • Maintain file records using file index and file movement register

  • Creating avenues for exchange of information, converting data into
    valuable information and ensuring its accessibility and usage.

  • Develop mechanisms for leveraging on existing knowledge within the Authority

  • Dissemination of knowledge and responding
    to queries on Knowledge Management tools and resources.

  • Conduct outreach programs and oversee training for staff and clients in use of Knowledge Management tools

  • Supervise the Records Assistant

    Any other tasks

  • Participate in various committees in the authority

    Required Qualifications

    Education and knowledge

  • Bachelor’s Degree in a relevant field;

  • Diploma in Archives and Records Management;

  • Knowledge of ICT

    Experience

  • Five (5) years records management experience gained from reputable organizations;

  • Good experience in archiving and database management.

    Skills

  • Good communication and reporting skills;

  • Good organization and inter personal skills;

  • Good team work skills;

  • Good supervisory skills

    Competences

  • Professionalism;

  • Ethical and integrity;

  • Ability to work under pressure, prioritize and multi task

    How to Apply

    For more information and job application details, see; Insurance Regulatory Authority Records Management Officer Jobs in Kenya


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