Insurance Regulatory Authority Records Management Officer Jobs in Kenya
Insurance Regulatory Authority Records Management Officer Jobs in KenyaJob SummaryResponsible for developing, planning and implementing effective records management programs and activities.
Key Responsibilities and Main Tasks
Supervise the Authority’s Records Management Office, filing systems, facilities, equipment and tools
Management of correspondences i.e. receiving, identifying,classifying, indexing, arranging, distribution and storing of records
Facilitate appropriate access to information
Guiding all staff in the management of their records and use of the Authority’s records management system
Ensure the registry is cleaned and fumigated regularly to rid of dust
and pests that can destroy files and records
Ensure timely response to internal and/or external information enquiries
Manage the delivery and distribution of mail to all stakeholders.
Records Storage Management
Ensure proper management of archived and closed files, disposal and destruction procedures as provided by the Government Policy
Maintain, review and document records systems
Maintain records safety and access control measures
Supervise the digitization of the Authority’s records
Key Responsibilities and Main task
Maintain file records using file index and file movement register
Creating avenues for exchange of information, converting data into
valuable information and ensuring its accessibility and usage.
Develop mechanisms for leveraging on existing knowledge within the Authority
Dissemination of knowledge and responding to queries on Knowledge Management tools and resources.
Conduct outreach programs and oversee training for staff and clients in use of Knowledge Management tools
Supervise the Records Assistant
Any other tasks
Participate in various committees in the authority
Education and knowledge
Bachelor’s Degree in a relevant field;
Diploma in Archives and Records Management;
Knowledge of ICT
Five (5) years records management experience gained from reputable organizations;
Good experience in archiving and database management.
Good communication and reporting skills;
Good organization and inter personal skills;
Good team work skills;
Good supervisory skills
Ethical and integrity;
Ability to work under pressure, prioritize and multi task
How to Apply
For more information and job application details, see; Insurance Regulatory Authority Records Management Officer Jobs in Kenya
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