Insurance Regulatory Authority Procurement Officer Jobs in Kenya

Insurance Regulatory Authority Procurement Officer Jobs in Kenya


Job Summary

  • Responsible for ensuring that procurement and supplies processes are carried out effectively and efficiently to achieve the Authority’s objectives.

    Principle Responsibility

    Key Responsibilities Main task
    Planning and Implementation

  • Plan, coordinate and execute timely and quality procurement operations.

  • Ensure procurement of goods, services and works are done in strict compliance with the provisions of the Public Procurement and Asset Disposal Act, 2015 and its attendant Regulations.

  • Develop, ensure implementation, review and monitor the department’s Standard Operating Procedures and ensure that they are in conformance with the Public Procurement & Asset Disposal Act, 2015 and its attendant Regulations, Authority’s Procurement & Disposal Procedures Manual and ISO processes.

  • Prepare periodic reports for review and submission to the Publicm Procurement Regulatory Authority (PPRA).

  • Prepare annual and revised procurement and disposal plans for the Authority in liaison with departmental heads.

  • Maintain an up-to date database records of suppliers and the various lead times.

  • Undertake supplier rating and appraisal and conduct regular market surveys.

    Key Responsibilities Main task

  • Manage the procurement records in accordance with the provisions of Public Procurement and Asset Disposal Act, 2015.

  • Designing and implementing an effective procurement records management, retention and disposal programs.

  • Liaise with the Finance Department to ensure timely processing of payments to suppliers of goods, services and works.
    Tenders Management

  • Prepare tender documents in liaison with the user departments to facilitate procurement of capital equipment, goods, services and
    works.

  • Prepare LPO’s, LSO’s, Notification of awards and contract agreements for all tender awards of goods, works and service as well as regret letters to unsuccessful bidders.

  • Responsible for tender box opening.

  • Perform the duties of Secretary to Tender Opening Committee, Tender Evaluation Committee and other procurement committees

  • Keep track of tenders, quotations in progress and generating status reports.
    Stores Management

  • Manage the stores functions on receipt, issues, storage, safety and delivery by maintaining stock levels and stores records.

  • Undertake regular stock taking and make reports accordingly.

  • Observe and maintain
    the re-order levels and economic quantities as a way of forecasting stores requirements and advice the Manager, Procurement accordingly for action and ensure no stockouts

  • Receive goods and supplies and verify information on delivery notes and supply requisitions in order to establish the accuracy of orders.

  • In addition, issues goods and supplies against approved requisition orders

  • Coordinate cost-effective disposal of assets in accordance with Public Procurement and Asset Disposal Act, 2015

    Key Responsibilities Main task

  • Procure and supply office working tools, equipment, furniture and stationery and ensuring their regular service and maintenance as per the service contracts

    Any other tasks

  • Participate in various committees in the Authority

    Required Qualifications

    Education and knowledge

  • Bachelor’s degree in Procurement, Business, Social Sciences or related field

  • Post Graduate Diploma from the Chartered Institute of Procurement and Supply or
    equivalent;

  • Must be a registered member of KISM or CIPS or any other relevant professional body

  • Proficiency in ICT

    Experience

  • Five (5) years’ experience in a similar position;

  • Specialist knowledge and diverse experience in procurement and supply chain
    management;

  • Knowledge of Public Procurement and Asset Disposal Act, 2015, Regulations; and

  • Experience in managing and leading diverse teams of professionals.

    Skills

  • Negotiation and analytical skills;

  • Strong communication and presentation skills;

  • Strong organization and inter personal skills;

  • Good leadership, mentorship and coaching skills.

    Competences

  • Professionalism;

  • Ethical and integrity;

  • Strategic thinking; and

  • Ability to work under pressure, prioritize and multi task

    How to Apply

    For more information and job application details, see; Insurance Regulatory Authority Procurement Officer Jobs in Kenya

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