Institute of Human Resource Management Procurement Officer Jobs in Kenya

Institute of Human Resource Management Procurement Officer Jobs in Kenya


Job Purpose

The job holder will

  • Develop, consolidate and execute procurement plans.

  • Ensure efficient utilization of funds as per the requirements of the Public Procurement
    and Asset Disposal Act and Regulations.

    Key Responsibilities / Duties / Tasks

    Managerial / Supervisory Responsibilities

  • Develop the Department’s Work plan and budget;

  • Prepare monthly, quarterly, annual departmental and statutory reports

  • Develop the draft procurement plan of the Institute for approval

  • Oversee the execution of the Institute ’s approved procurement plan

  • Prepare draft Board management papers for approval

  • Provide advisory services to the Heads of Departments on Procurement related issues

  • Identify procurement needs of the Department

  • Participate in committees meetings as appropriate

    Operational Responsibilities / Tasks

  • Coordinate the development and implementation of procurement plans and budgets outlining key activities to be undertaken, resource requirements, performance measures and indicators as well as expected outcomes

  • Determine Procurement management information system requirements for monitoring, tracking and controlling operating costs as well as maintaining up-to-date inventory of goods and services

  • Coordinate the development of detailed tender specifications and performance standards to facilitate procurement of capital equipment, goods and services in strict compliance to both government and donor procedures and regulations

  • Coordinate and participate in procurement negotiations with suppliers and vendors to
    consider tender applications against approved technical specifications and with due regard to market price, cost, quality and speed of delivery as well as economy of operations

  • Coordinate cost-effective disposal of obsolete machinery, equipment, furniture and other salvage goods in accordance with government and donor supplies policies and procedure

  • Ensure effective procurement management including driving optimal and cost effective supply of goods and services in the organization;

  • Develop procedures and manuals to guide procurement process in the Institute.

  • Participate in the development of procurement and contracting requirements;

  • Continuously monitor requisitions to ensure that proper procedures are followed and policies enforced;

  • Develop Market survey strategies

  • Act as
    Secretary to the management Tender Committee.

    Job Dimensions:

    Financial Responsibility:

  • Development of the Department’s Work plan and budget

  • Cost effective utilization of funds in procuring goods and services

  • Responsibility for Physical Assets assigned by the Institute

  • Responsible for the security and storage of stores

    Working Conditions

  • Works predominantly in an office or comfortable environment.

  • The working conditions can be stressful due to issuing of reports that may contain unfavourable decisions.

    Job Competencies (Knowledge, Experience and Attributes / Skills).

    Academic Qualifications

  • Bachelors degree in Procurement, Supplies, Logistics, Strategic Management or any other relevant equivalent disciplines

  • Master’s degree from a recognized Institution will be an added advantage

    Professional Qualifications / Membership to professional bodies

  • CIPS Graduate diploma or Certified Procurement and Supply Professional part IV

  • Certificate in Computer Proficiency

  • Registered with the Kenya Institute of Supplies Management(KISM)

  • Qualifications in CHRP will be an added advantage

  • Meets the provision of chapter Six of the constitution

    Previous relevant work experience required.

  • Have nine (9) years’ experience with three (3) years served in the position of Procurement
    Officer

    Functional skills

  • Strong planning and organization skills

  • Conflict resolution skills

  • Public speaking

  • Computer/ICT skills

  • Knowledge of Laws and regulations
    affecting Public Procurement and Asset Disposal

    Behavioural competencies/ Attributes:

  • Leadership and Organizational skills

  • Ability to drive change and innovation

  • interpersonal skills

  • Negotiating, facilitating and influencing
    skills

  • High level of integrity

    How to Apply

  • For more information and job application details, see; Institute of Human Resource Management Procurement Officer Jobs in Kenya


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