Institute of Human Resource Management Head of Operations Jobs in Kenya

Institute of Human Resource Management Head of Operations Jobs in Kenya


Job Purpose

  • The job holder is responsible for overseeing the implementation of existing policies and development of new policies & procedures in ICT, Administration, Finance and Procurement in accordance with the IHRM Strategic Plan.

    Key Responsibilities / Duties / Tasks

    Managerial / Supervisory Responsibilities

  • Develop work plans and budgets for approval

  • Oversee the execution of the approved work plans and budgets

  • Oversee performance management for the department

  • Prepare and submit all monthly, quarterly and annual reports for the department

  • Prepare draft board management papers for approval

  • Identify training needs for the staff in the department

  • Participate in workforce planning and recruitment of staff

  • Participate in the development and review of the Institution’s strategic plan

  • Mentor and coach staff

  • Participate in various committees in the Institution

    Operational Responsibilities / Tasks

  • Respond to requests for information about Members activities or status.

  • Facilitate consumer relations, or the relationship between parts of the institute such
    as the managers and employees, or different branch offices.

  • Translate corporate goals and objectives into investment attraction, linkage and advocacy targets, strategies and operational plans in line with Institute’s Strategic Plan.

  • Maintain business relations with members, government agencies and other stakeholders working arrangements, MOUs and other agreements.

  • Establishment and application of appropriate systems to monitor and respond to member enquiries.

  • Oversee provision of cost-effective office services

  • Develop fleet management systems and policies.

  • Ensure that Institute ’s properties and assets are properly insured for damage and loss

    Job Dimensions:

    Financial Responsibility:

  • Oversee development of budgets.

  • Oversee preparation of procurement plans.

  • Recommendation of proposals to incur expenditure within budget.

  • Review payments to ensure adherence to policies and procedures

    Responsibility for Physical Assets

  • Responsible for physical assets assigned by the institution;

    Decision Making:

  • Make strategic, operational and financial decisions

  • Plan the work of direct/indirect reports.

  • Assign work to direct/indirect reports.

  • Monitor direct/indirect reports work performance.

  • Appraise/evaluate direct/indirect reports performance.

    Working conditions:

  • Work predominantly within the office. The function however requires occasional local
    and international travel

    Job Competencies (Knowledge, Experience and Attributes / Skills).

  • Accountability – takes responsibility for action and manages constructive
    criticisms;

  • Client Orientation – works effectively well with IHRM clients and stakeholders;

  • Continuous Learning – promotes continuous
    learning for self and others;

  • Communication – listens and communicates clearly, adapting delivery to the audience;

  • Creativity and Initiative – actively seeks new ways of improving programmes or services;

  • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

  • Performance Management – identify ways and implements actions to improve performance of self and others;

  • Planning and Organizing – plans work, anticipates risks, and sets goals within area
    of responsibility;

  • Professionalism – displays mastery of subject matter;

  • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, and concerns and promotes equal gender
    participation;

  • Technological Awareness – displays awareness of relevant technological solutions;

  • Resource Mobilization- works with internal and external stakeholders to meet resource needs for IHRM.

  • Knowledgeable on investment trends

  • Oversees procurement for trade fairs & events

  • Public speaking and presentation skills

  • Interpersonal skills

    Academic Qualifications

  • Bachelors Degree in Commerce, Business Administration or Business Management
    specializing in either Finance or Accounting, Human Resource or any other related field from a recognized Institution;

  • Masters Degree from a recognized Institution is an added advantage.

    Professional Qualifications / Membership to professional bodies

  • Member of relevant professional societies/bodies.

  • Qualifications in CHRP will be an added advantage

  • Qualification in CPA will be an added advantage

  • Computer proficiency

  • Meets the provisions of chapter six of the Constitution.

  • Previous relevant work experience required.

  • Have ten (10) years’ experience with three (3) years’ experience in senior management,

    Functional Skills: Behavioural

  • Analytical skills

  • Conceptual skills

  • Familiarity with Public Procurement
    and Disposal Policies and Procedures

  • Familiar with Government Protocol
    issues

    Competencies/Attributes:

  • Leadership skills

  • Good Communication Skills both written
    and oral

  • Public Speaking skills and Presentation
    skills

    How to Apply

  • For more information and job application details, see; Institute of Human Resource Management Head of Operations Jobs in Kenya


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