IMC Logistics and Supply Chain Coordinator Jobs in South Sudan
IMC Logistics and Supply Chain Coordinator Jobs in South SudanJob PurposeThe Logistics and Supply Chain Coordinator will lead IMC South Sudan Logistics and supply chain Department operational support structure, committed to provide reliable and timely program activities support to achieve efficient services to our beneficiaries.
The jobholder will ensure strategically to steering the Country Logistics and supply chain leadership by ensuring effective logistics and Supply Chain Management standards are practiced, lead and ensure proper planning is conducted, proper coordination across field teams and with programs and compliance are met according to Donor/IMC procedures for the country mission.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.
The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.
Actively participate in country program management and strategy meetings with other members of the SMT.
Actively oversee the engagement with program managers and/or budget holders in procurement plans formulation, reviews and tracking progress
Provide leadership and support to all IMC logistics and supply chain staff in South Sudan through development and implementation of robust remote monitoring plans, capacity building and other identified areas of support.
Ensure that training plans are developed, fully implemented and refresher trainings provided, both to field-based and supply chain staff.
Support in the preparation and the submission of timely, accurate and clear donor reports and other reporting requirements.
Ensure timely roll-out and implementation of any IMC global Supply Chain policies, procedures and systems at national level as may be applicable.
Ensure existing practices, policies and procedures are in compliance with IMC global standards.
Align field management and supply chain policies across South Sudan to ensure effective and efficient yet maximum conformity, with consideration of any localized and/or contextual variations.
Ensure business continuity through an integrated risk management approach, including security, financial, operational and reputation risks by supporting in/developing contingency plans and scenarios; and take ownership of the action plans.
Approve and manage all time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.
Hold high-quality meetings with each direct report on a regular and predictable basis, at least monthly.
Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team and providing guidance on career paths.
Look for opportunities to support staff in their career growth, where appropriate.
As part of succession plan and nationalization goals, identify, train and develop capability and capacity of national staff to successfully transition role and responsibilities, by the end of assignment.
Coordination and representation (External and International)
Directly develop and support report to in developing and maintaining effective working relationships with all local vendor-suppliers and other stakeholders - including National Logistics Cluster and INGOs, government ministries/authorities and UN agencies, to enhance cooperation and coordination between organizations.
Participate in various cluster and working group meetings as appropriate.
Ensure various sector teams are integrated and there is collaboration and coordination amongst and more so with logistics and supply chain teams;
Coordinate timely and accurate reporting to HQ reports, donor’s queries, and government as needed.
Provide critical inputs in developing proposals and preparing, supply and procurement plans as well as consolidated reporting.
Proactively engage with supervisor and key staff (Program Director, Medical Coordinator Program, Finance Director, and Program Managers) on all matters of logistics and supply chain to assist with ensuring that programmatic and project planning incorporates sufficient funding for logistical staff and logistical support mechanisms
Actively liaise with other IMC regional staff especially Regional Logistics Coordinator, Global logistics and supply chain managers, Global Procurement head and Country Logistics Desk Officer.
Prevention of Sexual Exploitation and Abuse
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
Compliance and best practices
Committed to fraud detection, risk reduction and fraud reporting, ensure compliance with IMC policies and procedures, donor regulations and local laws.
Ensure procurement, transfers and disposals of commodities and software that are subject to Export Compliance are in line with applicable licenses or need new licenses and related actions are properly documented.
Ensure that vendor due diligence actions are carried out (and documented) as per required procedures including vendor registration, vendor performance, price/vendor information shared among NGOs, market surveys conducted regularly.
Conduct physical verification as required.
Work with Finance, Compliance and audit focal points to assess compliance with internal controls and required procurement documentation.
Conduct verification of Procurement Inspection check list and ensure that risks associated to procurement are evaluated regularly and plans are developed to tackle those.
Review procurement documentation, internal and external audit reports to detect procurement related risks. Work with country teams to implement corrective measures.
Work with Senior Health Advisor, Pharmaceuticals and review Warehouse Inspection check List to ensure that risks associated to warehouse management are highlighted and plans developed to tackle those.
Conducts spot check and control evidence verifications as required.
Work with Program Audit Unit team to assess implementation of supply chain and procurement planning procedures for existing and future projects, report gaps 5and propose corrective measures.
Code of Conduct
It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.
If you see, hear or are made aware of any suggested activities then you have an obligation to report.
Academic degree in logistics or relevant field (desired).
Certification in Humanitarian Logistics Supply Chain (desired if no academic degree)
Extensive experience (7 to 10 years) in humanitarian logistics management within the field of supply chain management (procurement, tendering, contracting, clearance, transport, warehousing, etc.), fleet management and asset management, distribution support
Proven record on the ability and experience of the management of country logistics and supply chain at a senior level
Some record of experience with donor (especially, OFDA, ECHO, DFID, BPRM, UN-Agencies specific procedures,
Commitment and demonstrated skills to build national staff capacity in the areas of logistics management, supervision and monitoring.
Strong organizational and problem-solving skills with analytic approach.
Strong interpersonal, management and leadership skills. Experience in remote management.
Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
Ability to integrate and work well within multiethnic and multicultural team.
Ability to work in harsh conditions, often in remote areas,
Ability to work in harsh conditions, often in remote areas,
Proficiency with MS Word and Excel (minimum requirement).
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.
How to Apply
For more information and job application details, see; IMC Logistics and Supply Chain Coordinator Jobs in South Sudan
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