ILRI - Finance Specialist Jobs in Uganda

ILRI - Finance Specialist Jobs in Uganda


Role

  • Under the supervision of the Country Representative - ILRI, the incumbent will be responsible for providing overall support to a comprehensive array of finance and administrative operations, such as cash management, budget management reports, and payments administration.

    Key Responsibilities

  • Under the supervision of the Country Representative- ILRI, the Finance Specialist will provide administrative support for the work of the Office.

    More specifically he/she will:

    Cash management.

  • Prepare the monthly bank reconciliation by 2nd of every month and follow up on any reconciling items.

  • Prepare quarterly cash projections and seek the approvals before submitting to Head office for payment.

  • Prepare monthly petty cash reconciliation and submit approved petty cash certificate to Headquarters by 2nd of every month including supporting documentation per policy

  • Monitor expenses of the host organization’s account and ensure that invoices are submitted and paid on time as per hosting agreement between Bioversity and ILRI.

    Reporting, budgets and workplans

  • Ensure that expenses are coded correctly and charged to the correct project code

  • Liaise with the host organization to obtain monthly report on time, review for accuracy, code and post in the financial system.

  • Prepare monthly reports for country projects and submit to the country representative for review.

  • Generate ageing report for staff and commercial suppliers, follow up on long outstanding items.

  • Assist the country representative in budget proposal preparations.

  • Coordinate with program managers to monitor spend rate for projects expenditures

    Payments, Record Keeping and travel management

  • Ensure that payments are fully supported as per institution policies

  • Initiate the payment process and submit for approval.

  • Book the payments in the financial system, attach soft copy of the supporting documents and notify the Finance Manager/Officer at the headquarters for posting.

  • File copies of the supporting documents and submit the originals at the end of the month
    to the headquarters for filing.

  • Review travel advance request for country staff and in accordance with policy and ensuring that all expenses are supported by receipts and scanned copies attached in the financial system (OCS).

  • Coordinate with the Finance Manager at the headquarters to have country prequalified vendors accounts created in the financial system (OCS)

  • Perform any other duties as assigned by the supervisor

    Requirements

    Qualifications and competencies

    Essential Qualifications & Competencies

  • Advanced degree in Finance, Business Administration or related fields

  • At least five (5) years of relevant experience in similar positions or in a closely related field

  • Strong knowledge in budget management

  • Wide knowledge in financial operations for the non-for-profit sector

  • Ability to work independently with little supervision, but also lead and participate as a team member in accomplishment of duties.

  • Possess excellent interpersonal and communication skills, good judgment and a high level of respect for confidentiality

  • Strong attention to detail and maintaining a timely and efficient workflow

  • Strong analytical skills

  • Ability to establish trustworthy professional relationships

  • A strong service orientation

  • Excellent written and oral communication skills

  • High level of computer skills, ability to handle complex situations and high volume of information

  • Desirable qualifications & competencies

  • Professional Accounting qualification e.g. CPA, ACCA or equivalent

  • Work experience in an international environment

    How to Apply

  • For more information and job application details, see; ILRI - Finance Specialist Jobs in Uganda


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