IDI Makerere Finance & Administrative Assistant Jobs in Uganda

IDI Makerere Finance & Administrative Assistant Jobs in Uganda

General Summary

  • The position holder will provide finance, administrative and secretarial support to the project office, staff, and project consultants as appropriate. He/She will participate in the drawing of periodic work plans/budgets in relation to the set targets, account for all the project field funds and ensure proper utilization of project assets and equipment. Develop a database of contact information; maintain distribution lists for various kinds of project communication and schedule all project meetings; attend and take minutes as appropriate.

    Key Responsibilities

  • Support day-to-day project activities in the districts.

  • Participate in drawing of periodic work plans/budgets-in relation to set out objectives and targets

  • Ensure safe custody and account for all the project field funds and ensure proper utilization of project assets and equipment.

  • Prepare all mobile money requests and ensure timely payment processing

  • Work with the project teams to develop monthly schedules and collaborate with the Fleet Management Assistant in allocation of vehicles to support project activities

  • Support in the management of project resources such as human resources, finances, vehicles among others.

  • Prepare financial reports on a monthly, quarterly and annual basis.

  • Assist with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage.

  • Managing inventory of assets and supplies, monitoring the critical level of stocks.

  • Coordinate project operating units in resolving day-to-day administrative and operational problems.

  • Maintain a record of all schedules and minutes for meetings at
    the field offices

  • Ensure that staff are aware of any important communications from time to time

  • Ensure a smooth running of day to day activities by ensuring that project staff by ensuring availability of key supplies.

  • And any other duties as reasonably assigned.

    Person Specification

  • A Bachelor’s degree in accounting, business administration, finance, public administration or other related fields.

  • Minimum of three years experience working in finance in a public, private sector or international NGO environment.

  • Working experience in institutional development, project management and conversant working with MOH systems.

  • Experience in managing US government funds (rules and regulations) will be an added advantage.

  • Basic accounting and book keeping skills.

  • Excellent communication, organization and management skills.

  • Excellent interpersonal skills and can work in a team.

  • Has basic computer literacy including word processing, excel, the internet and PowerPoint.

  • Ability to work independently and with minimal supervision.

    How to Apply

  • For more information and job application details, see; IDI Makerere Finance & Administrative Assistant Jobs in Uganda

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