Heifer International Supply of Least Cost Animal Feed Formulation Software Jobs in Kenya

Heifer International Supply of Least Cost Animal Feed Formulation Software Jobs in Kenya


  • Heifer International Kenya has been operating in Kenya since 1981 with a Mission to work with communities to end hunger and poverty and care for the earth and its Vision is “a world of communities living together in peace and equitably sharing the resources of a healthy planet”.

  • Using a values-based community development approach, Heifer works with communities to strengthen the local economy, diversify diets with better nutrition, and properly manage water and soil systems for future generations.

    Heifer implements its projects through

  • Community development and

  • enterprise development approaches.

  • Each of the projects focuses on three priority directions, namely, strengthening and diversifying resource base, strengthening country program efficiency and increasing outreach and impacts through the utilization of innovative value chain systems.

  • Currently among Heifer’s portfolio is the Kenya Market-Led Dairy Supply Chain Project (KEMDAP) and the Hatching Hope Kenya Project.

    About KEMDAP

  • KEMDAP is a 4-year project funded by the Swedish International Development Agency (SIDA) that was jointly designed by Heifer International, New KCC, Tetra Laval, Food for Development Office (FfDO) and Tetra Pak Kenya (Tetra Pak) and targeted 20,000 in the North Rift (Nandi, Trans-Nzoia, Uasin Gishu and Elgeyo Marakwet counties) and 10,000 in Upper Eastern Embu, Meru and Tharaka Nithi Counties.

  • The project seeks to tap into the potential of small-scale dairy farmers in Kenya by building stronger and sustainable dairy cooperative societies. To achieve this, KEMDAP focuses on addressing the underlying challenges that hinder small-scale farmers from increasing their dairy production, improving livelihoods and moving beyond subsistence dairy farming.

  • Various interventions are being undertaken, these include training of cooperatives, the board of directors on leadership, governance and business development; training of farmers on social capital, village-level group savings, gender equality among other relevant skills.

  • This approach is meant to nurture resilience and sustainability beyond the project life. To build sustainable farmer-owned agribusinesses, the project seeks to support the establishment of functional extension structures.

  • This entails supporting the 24 dairy cooperatives to recruit Community Facilitators (CFs), Dairy Farm Assistants (DFAs) and Extension Officers (EOs).

    Background of animal feed formulation software

  • KEMDAP has been working with 24 Producer Organizations (POs), whose main activity is bulking ad marketing members’ milk. Another important function that POs offer to members is the provision of services, which include the provision of extensions, AI and access to inputs like animal feeds, veterinary drugs and other equipment on a check-off system.

  • To ensure farmers get animals feeds of good quality and at a lower price, some POs have invested in their feed mills where they formulate animal feeds which are then sold to farmers. This ensures consistency in quality, affordable prices for farmers and provides extra revenue for the dairy society.

  • However, most dairy societies do not have software for feed formulation and are therefore not in a position to observe the impact of changing ingredients prices and consistency in quality.

    Problem statement and proposed solution

  • KEMDAP’s goal is to improve the livelihood of smallholder farmers by building stronger dairy societies. One of the interventions being undertaken to achieve this is supporting the societies

  • through business development. Some societies have invested in feed mills and this provides them with extra revenue that enables them to offer members better service.

  • At the same time, the feed mills ensure the PO is in control of the quality and the price of the feeds that are being sold to farmers. Feed formulation is a highly skilled activity where nutritionist must observe ingredient costs without compromising on the quality, and often least-cost feed formulation software is used. The software ensures the society can accurately determine their costs and this has an overall impact on the profitability of the enterprise.

  • However, this is not the case with the POs and most rely on manual formulas which do not give
    an accurate cost of the produced feeds. At the same time, quality varies based on the available ingredients.

  • Mburugu, Lessos, Ainabkoi and Chepkorio have requested to be assisted to acquire a feed formulation software and KEMDAP wishes to support them acquire one on a cost-share basis. The software must give the least cost of feed per kg without interfering with the quality.

  • This will ensure the feed mills are profitable and farmers get the best quality feed at the lowest price. With the feed formulation software, the POs could also sell the feeds to other markets.

    Purpose of the Software

  • The least-cost feed formulation software will provide the capability of ‘nutrient factoring’ which allows several nutrients to co-exist resulting in one formula. The software should have basic features applicable to all domestic animals species.

  • The software will also have the capability to list available ingredients with their unit price. Optional ingredient properties like ingredient types, codes and applicable species will also be required.

  • For each ingredient, the formula should have a corresponding nutrient composition data.

  • The software will then be used to run the highest quality formulas at the lowest cost based on available ingredients in the market.

    General Objectives

  • The general objective is to produce the highest quality dairy concentrates at the lowest cost without compromising on the quality or availability of any nutrient.

    Specific objectives

    Specifically, the least-cost feed formulation software will:

  • Produce animal feeds of high and consistent quality.

  • Show cost per kilo of any feed produced.

    c) Assist in choice of ingredients.

    Scope of Work

  • Supply of an easy-to-use feed formulation software

  • Technical support in the installation of the software

  • Well documented user manual

  • Technical support on how to use the software.

    Expected Deliverables

    As part of the delivery of the software, the supplier shall provide the following:

  • Functional Least cost feed formulation software plus activation key where applicable

  • System requirements

  • User manual and a tutorial

  • Training (physical or virtual) on the installation of the software

  • Training (physical or virtual) on use of the software

  • Technical support where necessary

    Supervision and Coordination

  • The successful supplier will work under the direct supervision of KEMDAP Project Manager.

  • The Director of Programmes will provide overall assignment oversight.

  • The supplier will also work closely with technical project teams.

  • Confidentiality: It should be noted that all the information and reports collected in the process of undertaking this exercise shall be the property of Heifer International.

    The application requirements

    Only legally registered entities are eligible to apply and should submit the following:

  • Letter of expression of interest and demonstration of capability.

  • Cover Page (Name of organization/company, contact details – the name of the contact person, physical address, phone number, and email address).

  • Quotation

  • The successful consulting firm will be required to produce the following documents before entering into Independent Contractor Agreement (ICA) with Heifer:

  • Certificate of Incorporation or Business Registration Certificate.

  • A Partnership Deed if you are running a partnership business.

  • Audited financial statements for the last three years.

  • Valid CR12 Certificate

  • KRA online PIN Certificate.

  • Tax Compliance Certificate.

  • Certificate of Incorporation or Business Registration Certificate.

  • Physical location including town, building, room number and postal address.

  • Directors’ / Partners’ personal guarantee.
    Trade reference and clientele list including their respective contacts.

    How to Apply

  • All applicants should submit their applications to

  • procurement-ke@heifer.org with the subject line labelled ‘SUPPLY OF LEAST-COST FEED FORMULATION SOFTWARE’.

  • Closing date for applications is 16th February 2021.


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