Heifer International Data Administrative Assistant Jobs in Kenya

Heifer International Data Administrative Assistant Jobs in Kenya


  • This position will manage the development and implementation of all data management duties in the Accelerated Value Chain Development Project (AVCD II).

  • A strong emphasis is on data collection, integrity, data analysis, data management, reporting and dissemination to key stakeholders.

  • The Incumbent shall track and document measurable outputs and intended outcomes generated by the project to which s/he shall be assigned by the project coordinator.

    Essential Character Traits

  • The ideal candidate is detailed oriented, self-driven and has strong leadership skills.

    Responsibilities & Deliverables]

    Data Management, Analysis, and Utilization of Learning. (50%)

  • Summarize/ aggregate data at County/PO/Cooperative level and contribute to organization-wide aggregation.

  • Manage all data properly in clean form, and analyze to use for project management, learning and meet all the reporting needs.

  • Manage the Data based on ODK guidelines for project Monitoring

  • Collect and manage data to support AVCD II project logical framework design/Review, target setting, and progress management.

  • Ensure timely data availability and reporting to stakeholders as needed.

  • Document lessons learned, successes, failures and best practices via case studies.

  • Support Heifer wide research for Learning as needed.

  • Elevate MELS related challenges to Project Coordinator.

  • Assist in monitoring and verifying the quality and accuracy of data collected from the field.

  • Contribute to AVCD II Project effectiveness:
    Data Management, Monitoring, Evaluation, Learning and Systems for AVCD II Project (40%).

  • Design and manage data collection tools for the project

  • Produce system generated monthly reports

  • Design/Manage data collection tools, plans, and processes for all required information, ensuring high quality and integrity of data.

  • Ensure alignment of AVCD II data management and procedures with the organization’s (Heifer and ILRI/USAID) standards and requirements.

  • Assist in networking with other development organizations, governments, and other line agencies in promoting Heifer’s and ILRI/AVCD development model/initiatives, and potential collaborations.

  • Assist in preparation of monthly, quarterly, half-yearly and annual progress reports.

    Capacity Development( 10%).

  • Equip FOAB/PO/Cooperatives, management and staff with skills to deliver data management activities efficiently.

  • Orient and build FOAB/PO/Cooperatives capacity in data management activities including proper record keeping.

  • Supervise and manage to support FOAB/PO/Cooperatives for efficient work and maintaining compliance.

  • Provide coaching and training to equip FOAB/PO/Cooperatives to deliver the assigned responsibilities efficiently.

  • Work with the PME Manager in planning, designing and undertaking program evaluations and other programmatic assessments.

  • Perform other job-related duties as requested by your supervisor.

    Minimum Requirements

  • Bachelor’s degree in Statistics/project planning, Monitoring and Management, Economics and/or Statistics.

  • Minimum of one (1) years of directly relevant experience
    in data management in agricultural value chain project setup for degree holders; or must have two (2) years hands-on experience, for diploma certificate Holders

    Preferred Requirements

  • Demonstrated experience in the management of Data, analysis, and interpretation of the data.

  • Experience in supporting and monitoring field-based programs in the region.

  • Experience in managing databases and coordinating evaluations, surveys, and impact monitoring.

  • Demonstrate high-level capacity in data collection using ODK, Survey CTO, etc. and analysis using advanced computer packages (SPSS, Stata, Epi-Info, GENSTAT, etc.)

    Most Critical Proficiencies

  • Innovative, analytical, and solutions-oriented.

  • A good understanding of and sensitivity to issues associated with poverty, hunger, agriculture, and the environment, and knowledge of the context in which non-profit organizations operate

  • Excellent organizational skills, including strong attention to detail.

  • Proficient knowledge of word processing, spreadsheets, presentation tools, electronic mail (Microsoft Office preferred) and the Internet.

  • Strong knowledge and skills in data management and analysis using statistical software (eg. STATA, SPSS, SAS, EViews, etc.) and management systems: Survey CTO and ODK

  • Demonstrated proficiency in English, both oral and written.

  • Experience with ICT.

  • Ability to work in a team.

    Essential Job Functions and Physical Demands

  • Ability to understand, appreciate and implement Heifer’s Values-Based Holistic Community Development model.

  • Demonstrated creativity, ability to think systematically, willingness and ability to incorporate innovative solutions.

  • Quantitative and qualitative approaches to evaluation and ability to communicate MEL concepts clearly with leadership, partners, and staff at all levels.

  • Willingness and ability to assign and review the work of direct reports and to use participatory management skills with junior and senior staff.

  • Proven team leadership and supervisory skills with the ability to train and work cooperatively with a diverse staff, including field staff in various locations.

  • Constant face-to-face, telephone and electronic communication with colleagues and the public.

  • Working with sensitive information and maintaining confidentiality.

  • Ability to manage and execute multiple tasks with little supervision while meeting sometimes inflexible deadlines.

  • Willingness and ability to travel.

    How to Apply

  • For more information and job application details, see; Heifer International Data Administrative Assistant Jobs in Kenya

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